Assistant Accountant

Factor; Belfast; On-site; GBP 25,000 - 45,000; Full time

Job description

With a legacy as a pioneer in the ALSP market, Factor leads the next evolution in legal services through AI-integrated contracting.

Factor is the market leader in Integrated Law, combining the expertise of Traditional Law, the efficiency of New Law, and the close business integration of In-house legal to deliver complex legal work at scale.

Factor works alongside corporate legal departments to solve for the ever-increasing demands and complexity of transactional legal work. Our "do while transforming, transform while doing" approach combines specialist expertise, AI-powered solutions, and business process knowledge to deliver better performance, better business and legal outcomes, and a transformed contracting experience.

Our clients span Fortune 500 companies including global banks, major pharmaceutical companies and large technology firms.

We believe that the more diverse our team becomes — in backgrounds, skills, experiences, and perspectives — the higher our creative potential as a company. We are dedicated to growing a diverse, inclusive company where individuals of all backgrounds thrive.

We are comprised of more than 300 lawyers, legal specialists, technologists, and process consultants across Europe and North America – Join us!

The Role:

We’re looking for an Assistant Accountant to join us in our Belfast office. As a member of our Finance team reporting to the Senior Accountant, this role will provide accounting support for Factor’s UK and US operations. This position requires an understanding of, and management towards, the bigger picture, but with the ability to take a hands-on approach.

The Assistant Accountant will be responsible for preparing client invoices in line with contractual agreements, as well as maintaining and updating client billing information. This role involves direct communication with customers to ensure timely billing and resolving any billing issues, escalating to management when necessary. The Accounts Assistant will also assist in maintaining accurate financial records, including monthly reconciliation of balance sheet accounts, and manage accounts receivable to ensure timely payments and collections. Additional responsibilities include preparing and posting journal entries for month-end closing, supporting accrual preparation, and assisting with external audits by providing the necessary documentation and explanations.

This is an exciting opportunity for someone with a passion for accounting to drive best practices. We’re looking for someone who can spot issues, resolve problems, and build strong relationships within and across all teams in the company. We have a casual, high-trust office environment and are looking for the right person to take us forward!

If you believe in being a team player, can collaborate and communicate well with technical and non-technical audiences while bringing a result-driven, focused, high energy, confident, curious, quirky, and most of all fun sense of self, then this is the place for you.

Responsibilities:

• Prepare and post journal entries for month-end closing.
• Assist in maintaining accurate financial records, including monthly reconciliation of balance sheet accounts.
• Prepare client invoices in accordance with contractual agreements.
• Maintain and update client billing information and communicate with customers directly to ensure timely billing.
• Identify and resolve billing issues and escalate to management when required.
• Manage accounts receivable, ensuring timely payments and collections.
• Support in preparing standard prepayments and accruals for month-end closing.
• Support external audits by providing necessary documentation and explanation.
• Process US Payroll.

Essential Criteria:

• At least 2-3 years of experience in an accountancy or finance-related position.
• Familiarity with accounting and corporate finance principles and procedures.
• Must be able to effectively communicate and build professional relationships.
• The ability to spot and fix issues while working quickly under pressure.
• Proficiency with MS Excel and comfort with the remaining MS Office Suite.

Desirable Criteria:

• Accounts receivable experience.
• Experience with accounting in US and a familiarity with US GAAP.
• Experience with Sage Intacct ERP.
• Undergraduate degree in Accounting, Finance, or a related field.