Artwork Coordinator - Air Imports

FORGE; England; On-site; GBP 25,000 - 35,000; Full time

Job description

The Role

The Artwork Coordinator role is a new position, intended to support and expand the growing, business-critical High Value Works of Art section of our client's business. The role demands specialist knowledge of specific customs procedures, specialized handling knowledge and often complex booking arrangements.

The client has airport passes which allow them to split the coverage of the overseeing (witnessing/supervision) of the freight in the cargo shed and airside on the tarmac watching the unit being loaded on the aircraft.

Meet passengers in the terminal/red channel and assist client through the customs clearance. A full training program will be provided to cover these areas as required.

Working openly and collaboratively in a small operational team, good communication skills, attention to detail, and the ability to prioritize and organize your workload are essential. A major aspect of the role will require communication with customers directly, so a positive attitude and friendly professional demeanour are also critical.

Key Responsibilities

1. Assisting the general administration of the Artwork Section.
2. Data entry of work in NetFreight (Operational System) & Descartes.
3. Checking paperwork making sure documents are in order for the team to key in entries.
4. Assisting in customs documentation and entries, both import and export.
5. Development of Knowledge of Air, Sea and Road Freight markets and procedures.
6. Airline bookings, preparation of export documentation.
7. Quotes export/imports, obtaining rates from airline.
8. Handling of original documents such as licenses, ATA Carnets, CITES in accordance with legislative requirements.
9. Liaising with the Transport Department to book collections, deliveries, airport transfers etc.
10. Support the business in maintaining a positive and enjoyable working experience, aligned with our culture and values.
11. Trips to Heathrow area airline handling sheds, HMRC / Border Force offices and other on-airport activities during business hours as required.

Training & Development Plan

1. International Freight Forwarding Experience, Including UK/EU Customs Related Functions.
2. Strong knowledge and understanding of Import/Export laws.
3. CHIEF, CDS, CFSP and NES /CDS knowledge.
4. Proficiency in MS Office and CRM software.
5. Strong organisational and communication skills.
6. Experience in handling ATA Carnets and CITES documents would be advantageous.
7. The role is more Import than Export and more Air than Sea or Road but any experience of Exports and other modes would be advantageous.

The hours are Monday to Friday 9am to 5.30pm but flexibility is required. Car driver essential. Salary subject to experience.

We are only able to accept applications from candidates with previous experience for this role.

If you do not hear from us your application has been unsuccessful.