Army Garrison Admin Officer

Jellalabad Barracks, Tidworth SP9 4DT

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week).

Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

Headquarters Tidworth, Netheravon and Bulford (TNB) Garrison Support Unit (GSU), located in Jellalabad Barracks, Tidworth, is responsible for the delivery of Firm Base support to Tidworth, Netheravon and Bulford Garrison. The Garrison consists of 55 major and minor units with a service population of 9000 personnel. Our mission is to conduct engagement, enable and assure the Firm Base and provide capability to the Joint Military Commander for UK Resilience in order to support the Armed Forces Recruitment, Retention, Relationships, Reputation and Resilience effort. The HQ sits under and is co-located with HQ South West. The 29 strong team consists of a balanced mix of Regular Army, FTRS, Reserves and civilian personnel crafting a diverse, experienced and innovative team.

This position is advertised at 37 hours per week.

Job Description
A position has become available to join the Garrison Administration Office. In this leadership role, you will assist staff within the Garrison by offering guidance and direction regarding pay and allowances. Additionally, you will facilitate access to financial resources, resettlement services, and welfare support for all personnel. You will also be responsible for conducting audits of accounts within the Garrison and its units across the Area of Responsibility (AOR). Acting as the Subject Matter expert, you will be responsible for managing the day to day business, overseeing the accounts and supporting requests from the public funds.

Main Responsibilities Will Include:

• Responsible for the leadership and efficient and effective management of the GAO department and the technical competence and career management of AGC(SPS) and civilian personnel
• Advise the CO on the execution of unit documentation and administrative policy which is to be implemented in accordance with MOD regulations and Departmental instructions
• Provide advice on pay, allowance, charges and non-effective benefits whilst ensuring that all military personnel administered by the GSU receive their correct entitlements in accordance with current regulations
• Advise on administrative and financial instructions in support of unit/group/individual deployments and consider submissions which are outside current regulations and require casework to the Chain of Command for resolution
• Provide signposting for a range of Financial, Resettlement and Welfare counselling to all personnel including where to obtain professional advice in respect of Insurance, Assurance, Savings, Taxation, House Purchase, Mortgages, Consumer Credit & Hire Purchase, and financial planning for Resettlement and Retirement
• Carry out the audit duties of the Imprest Checking Officer and Internal Auditor in respect of the Regimental Accountant Scheme Non-Public Funds
• Conduct audits as generated by JPA and the additional audits as appropriate; perform monthly management checks for all areas the GSU are responsible for
• Other responsibilities as directed

Person specification
We are looking for a hardworking and enthusiastic individual with strong interpersonal, organisational, and collaborative skills to join our motivated team. The applicant must be well organised, self-motivated and have the ability to prioritise and manage a full workload whilst balancing business need.

If you believe you have the skills, then we would love to hear from you!

Essential:

• Able to communicate effectively
• Ability to prioritise workload and conflicting needs
• Excellent organisational skills
• IT literate

Behaviours
We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Delivering at Pace
• Managing a Quality Service
• Working Together

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

An opportunity to be considered for Reward and Recognition - £250-£5000 per year.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours.

At both application and interview you will be assessed against the following behaviours:

• Changing and Improving
• Delivering at Pace
• Managing a Quality Service (lead behaviour)
• Working Together

Applications will be sifted using all elements listed above, but in the event of a high number of applications, a sift will be conducted on the lead behaviour only: Managing a Quality Service.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed but these will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check. See our vetting charter.

People working with government assets must complete baseline personnel security standard checks.

Nationality requirements
This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

• Name: Jennie Roberts
• Email: Jennie.Roberts771@mod.gov.uk

Recruitment team

• Email: DBSCivPers-ResourcingTeam3@mod.gov.uk

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.