Anaesthetic Administration Coordinator - Maternity Cover

NHS; Oxford; On-site; GBP 26,000 - 30,000; Full time

Job description

Anaesthetic Administration Coordinator - Maternity Cover

Oxford University Hospitals NHS Foundation Trust

The post holder supports primarily the Anaesthetics Department. Working as part of the Anaesthetics Support and Administration team, the post holder will support the provision of a comprehensive, proactive, effective and efficient administrative function to all members of the Anaesthetics Department and the department's stakeholders. This requires the post holder to be adaptable to changing demands, have effective interpersonal, communication and data management skills.

Activities include cross-cover of Maternity Outpatients clinic management (managing bookings and liaising with the Obstetrics Anaesthetics team), uploading and updating medical rotas, taking meeting minutes and general administration duties that support the Anaesthetics department to meet clinical and operational priorities.

The service workload complexity and intensity has increased in recent years, and it is imperative that the post holder is able to adapt to the changing demands.

Main duties of the job

The successful candidate will assist the Anaesthetics Support Team Leader as part of the Anaesthetics Administration team to optimise administrative functions thereby contributing to the performance and care delivery of the Anaesthetics department.

You will also demonstrate a positive attitude, resilience and possess strong written, software systems such as EPR and communication skills including minutes taking and proficiency in Microsoft 365 suite.

We invite applicants from individuals with strong technical, interpersonal and team-working skills who enjoy working in a busy environment, who have attention to detail, are approachable and willing to engage with different ways to support the patient and staff experience as part of a caring, professional administrative team.

We look forward to your application and do contact Wilfred Johnson, Anaesthetics Team Leader at [e-mail] or Tel: [phone] for more information or informal visit.

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles.

Oxford University Hospitals promotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Job responsibilities

To provide comprehensive, proactive, effective and efficient administrative function to all members of the Anaesthetics Department and the departments stakeholders ensuring that there are always effective administrative systems and procedures in place.

Person Specification

Education and Qualifications

• Good standard of Education with a minimum of 5 'C' grade GCSEs (incl. English Language and Maths)
• NVQ Level 3 or equivalent NHS administrative experience
• Competence in use of and development of different computer software packages including Microsoft 365
• Microsoft 365 Suite Qualification

Experience and Skills

• Proven experience within an administrative role
• Experience of working with the general public
• Evidence of a positive approach to working in complex environments
• Experience of setting and maintaining work standards
• Experience of managing complex staff rotas
• Experience of managing IT systems and processes
• Previous NHS experience
• EPR Trained
• Experience of rota systems - i.e. CLW, MediRota, Health Roster

Specific Aptitude and Abilities

• Strong Computer Skills
• Experience of dealing with tight deadlines and targets
• Highly organised and able to coordinate and prioritise own workload independently
• Ability to complete complex tasks simultaneously
• Professional attitude to work
• Ability to work effectively as part of a team
• Familiarity with NHS performance targets

Interpersonal Skills/ Communication Skills

• Excellent interpersonal and diplomatic communication skills (verbal and written)
• Excellent telephone manner
• Able to deal with sensitive information
• Ability to cope effectively under pressure
• Experience of dealing with stressed/upset individuals in an empathetic manner
• Ability to overcome communication barriers
• Ability to adapt to rapidly changing demands and expectations
• Ability to use own initiative and act quickly and decisively
• Evidence of interacting with a wide range of people

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Oxford University Hospitals NHS Foundation Trust

£26,530 to £29,114 a year Per annum pro rata