Administrative Support Officer

Adecco; Oxford; On-site; Full time

Job description

Adecco are recruiting for an Administrative Support Officer to join Thames Valley Police.

Key points:

1. Temporary for 4 months initially
2. Based at St Aldates Police Station
3. Fully office based
4. 37 hours a week, working Monday-Thursday 8am-4pm & Friday 8am-3:30pm
5. £15.54 per hour

The overall purpose of the role is to provide a comprehensive and flexible administrative support and confidential secretarial service to the Local Police Area (LPA), OCU (Operational Command Unit) or Department, with specific assistance given to the Local Police Area Commander/ OCU Commander/Head of Department and senior managers.

Key responsibilities:

1. Prepares files and other papers for meetings, reviews actions obtaining background papers and other appropriate information.
2. Attends meetings, takes accurate and often confidential minutes (this may include Gold operations), prepares and distributes them.
3. Ensures completion of delegated tasks at all levels, this includes the acquisition of information, provision of updates on projects, and collation of information prepared by staff for the briefing of senior managers.
4. Respond and resolve queries, notifying the LPA / OCU Commander or Head of Department of any matters requiring urgent attention; liaise with police officers and staff to obtain information, undertake research and provide information and/or presentation materials including the use of PowerPoint.
5. Ensures the smooth running of the office by managing the diary and the effective timetabling and co-ordination of activities, e.g. ensures the appropriateness of arrangements for meetings, travel, accommodation and events, greets guests/visitors both internal and external to the Organisation and assists with a variety of projects within the portfolio and guidelines provided by the LPA / OCU Commander or Head of Department.
6. Make all arrangements for hosting local events (e.g. local recognition/commendation ceremonies, events involving partner organisations or Local Authorities, etc) liaising with relevant internal and external stakeholders.
7. In line with Force Financial Regulations, responsible for the management of local petty cash, receipt and recording of seized cash, all cheques and monies received at the station, and reconciling of cash with receipt books; banking, where appropriate.

Skills required:

1. A confident communicator at all levels with good standard of education (excellent literacy and numeracy skills); proven ability to take minutes having attained RSA III or equivalent and may be working towards or attained NVQ Customer Service level 2 or equivalent.
2. Proven interpersonal skills and the ability to promote professional working relationships with personnel at all levels. This skill will have been developed in a demanding office environment where they will have regularly demonstrated discretion, tact and diplomacy, multi-tasking, enthusiasm, initiative, and flexibility.
3. IT literate with experience in MS Applications; proven ability to manipulate data from a variety of sources and databases and willing to learn new technology, databases and systems.

If you have the skills for this role, please apply. If your CV is shortlisted by Adecco, one of our Recruitment Consultants will be in touch to discuss submitting your application to the force.

Please note: due to Police Criteria you would need to have lived in the UK continuously for at least the last 5 years to apply for this post.

Any Offer is subject to Police Vetting.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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