Administrative Support Associate - Advanced

Administrative Support Associate - Advanced

Please see Special Instructions for more details.

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.

Hours per week: 40

Months per year: 12

Position Number: 004947

NC Salary Grade Equivalency: GN06

Classification Title: Administrative Support Associate

Working Title: Administrative Support Associate - Advanced

Salary Range: $35,212 - $48,417

Anticipate Hiring Range: $35,212 - $41,000

FLSA Status: Non Exempt

Division: Academic Affairs

Department: College of Education (Col)

Work Unit: School & Community Partnership

Work Schedule: 8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend required in conjunction with events schedule.
This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.

Primary Purpose of Position:
Serves as an office support coordinator for school and community partnerships and assists and facilitates in the planning, organizing, and support of student teaching and clinical placements, conferences, workshops, seminars, and meetings. Provides excellent customer service to students, school and community partners, faculty, and staff. This position assists faculty, the Assistant Dean of School and Community Partnerships, and the Director of Educational Outreach with coordination of works as it arises.

Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.

University Preferred Qualifications:
Advanced: Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.

Serves as an office support coordinator for school and community partnerships and assists and facilitates in the planning, organizing, and support of student teaching and clinical placements, conferences, workshops, seminars, and meetings. This position assists faculty, the Assistant Dean of School and Community Partnerships, and the Director of Educational Outreach. Provides excellent customer service to students, school and community partners, faculty, and staff. Processes honorarium and speaker payments for events/conferences. Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations. Answers callers’ questions regarding conferences, workshops, seminars, and meetings. Collects attendees' conference fees and prepares daily deposits. Prepares honorariums for speakers/facilitators.

Other Work Responsibilities:
Maintain and file reports and forms for attendance and expenditures. Complete check requests from verbal or written instructions from Assistant Dean, Office Manager, and/or Director of OEO. Prepare student data reports when requested by Office Manager, Director of OEO, or Assistant Dean. Order office supplies, inventory, etc. as needed. Maintain supply inventory and ordering supplies for department or as directed by the Office Manager.

Departmental Preferred Experience, Skills, Training/Education:

• Experience with Microsoft and Google Suite (Intermediate skills with Excel or Google Sheets preferred).
• Strong attention to details needed.
• Experience with Wordpress (preferred).
• Experience with office management (purchasing, scheduling, maintaining records preferred).
• At least one year of office/clerical work experience.

Work Location:
Office of School & Community Partnerships, COED 139

Posting date: 04/09/2025

Closing date: 04/23/2025

Proposed Hire Date: 05/05/2025

Contact Information:

Special Notes to Applicants:

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • UNC Charlotte Website
  • HERC Job Board
  • Inside Higher Education
  • Circa (formerly known as Local JobNetwork)
  • Another Website
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Other
• * The position involves support with conference and event planning. Please describe your experience planning and coordinating events, including managing logistics, budgets, and communication with vendors and attendees. What aspects of this role interest you, and how do your skills and experience align with these responsibilities?
• * This role requires frequent interaction with college students. Describe your experience communicating with and assisting students, and provide an example of a situation where you provided excellent customer service in an educational setting.
• * The job description mentions responsibilities such as preparing reports, maintaining records, and utilizing databases. Describe your experience with these types of tasks, and provide an example of a situation where your attention to detail and accuracy were critical in managing data or preparing documentation.

Required Documents:

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References

Optional Documents:

9201 University City BlvdCharlotte, NC 28223