Administrative Professional/Project Coordinator

ZipRecruiter; Dalkeith; On-site; GBP 25,000 - 45,000; Full time

Job description

Job Description

This job is with Novartis, an inclusive employer and a member of myGwork – the largest global platform for the + business community. Please do not contact the recruiter directly.

Summary: This role is based at our London, England site.

This challenging role will support Global Clinical Ops Head or other leader(s) by independently managing complex administrative and organizational assignments. The successful hire will also be responsible for the planning and execution of specific project activities such as coordinating & collating functional information/data reports, change management support activities, financial reporting activities, and functional tools management.
Don't miss out on this fantastic opportunity!

About the Role:

Your Key Responsibilities:

• Manage complex administrative tasks and organizational assignments independently (such as dealing with and replying to departmental leader correspondence, supporting leaders & departmental appointments, calendar management where agreed, deadline coordination for the department, and database administration).
• Independent administrative and organizational assignments including creation and follow-up on preparing meetings & presentations, scheduling event planning.
• Proactively support preparation of team meetings, agendas, and follow-up on key action items.
• Support leader in specific S&O activities (such as simple budget activities, timecard, org. chart).
• Run specific functional initiatives (such as maintaining functional Social Media Tools, monitoring needs to adapt content, independently driving agreement processes with respective members, and continuously updating/expanding/improving these tools).
• Support hiring process of functional GCO associates, set up interviews with candidates, support talent sessions, consolidate feedback, and support onboarding process of new hires.
• Point of contact for cross GCO functional administrative activities. Supports the team and associates from outside the team on services that are specific to the department.
• Support functional communication and sharing platforms including coordination and management of communication and information sharing initiatives (including newsletter templates, regular updates, etc.). Supports the team with setting up regular meetings, town halls, and face-to-face events. Deals with technical set-up of meetings.
• Coordinates SharePoint from set-up to maintenance of contents. Provide input to improvement of the existing documented process.

Essential Requirements:

• Commercial training or equivalent (e.g. other vocational qualification).
• Proficiency in coordinating & managing and interpreting specific functional information and updates requested by functional leaders (e.g. requesting, tracking, verifying, reconciling functional updates and information).
• Professional background as an Administrative Professional, including project coordination responsibilities.
• High proficiency in organization, time-management, self-motivation, and prioritization skills.
• Proven interpersonal skills, with the ability to thrive as a team player and successfully build collaborative relationships.
• Ability to work as part of a global team and meet key timelines.
• Effective verbal communication skills.
• Proven experience in creating presentations with specific expertise in MS Excel and SharePoint, and willingness to learn new programs/technologies as necessary.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting, and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? Learn more about our people and culture.

You'll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. Learn more about our benefits.

Commitment to Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and Accommodation: Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here.

Benefits and Rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: Learn more about our benefits.

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