Administrative Assistant (Regeneration) - Ballymena

Hays; Ballymena; On-site; GBP 40,000 - 60,000; Part time

Job description

Administrative Assistant (Regeneration) - Ballymena

Administrative Assistant, temporary, part-time

Your new company: A large public sector organisation based in Ballymena.

Your new role:

1. Maintaining diaries and scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence, and preparing outgoing mail taking appropriate actions as required.
2. Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems, and dealing with general enquiries from the public.
3. Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
4. Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
5. Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel, and responsible for delegate registration.
6. Support the team to comply with Council financial systems, e.g., processing orders, coding invoices, setting up new codes, and ensuring invoices processed by payment deadlines.
7. Deal with queries from the public and relevant stakeholders in respect of areas of service delivery.
8. Assist with the production and delivery of all related publications, promotional material, online content, and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and be responsible for stock control.

What you'll need to succeed:

1. 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy.
2. The ability to deal efficiently with large volumes of work.
3. Successfully prioritising competing demands.
4. A qualification that demonstrates competency in working with office technology i.e., Word Processing or Typewriting.
5. Working experience with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.

What you'll get in return:

£13.73 per hour
Part-time (29.6 hours)
Based in Ballymena
Temporary on a month-to-month basis

What you need to do now: If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.