Administrative Assistant

NES Fircroft; West Yorkshire; On-site; GBP 25,000 - 35,000; Full time

Job description

Administrative Assistant

NES Fircroft are working with a well-renowned Crop Protection Solutions Company who are looking for an Administrative Assistant to join their team in Huddersfield. This individual will perform a variety of administrative functions including scheduling appointments, giving information to callers, composing memos, transcribing notes, and researching and creating presentations. Also includes generating reports, handling multiple projects, and prepares and monitors invoices and expense reports. May also assist with compiling and developing the annual budget.

Overview of duties includes:

• To provide an effective PA, secretarial and administrative service to the Manufacturing Plants and Huddersfield Site.
• To provide support for Plant Task Force Meetings, Inquiries & Engineering Meetings.
• Q Pulse Administrator - Quality Database.
• Cover Occupational Health Admin Personnel.
• To arrange meetings and events for Site personnel, involving internal, inter-site and external attendees, also providing support for these meetings as required.
• To be responsible for the general tidiness and facilities within some of the Main Office Block and North West Office conference rooms.
• To administer the Site Vehicle Register.
• To help update Joint Integrity Site List.
• LCM Database.
• Town Hall Facilitation.
• To carry other administrative duties to ensure smooth running of site departments.
• Supports the manufacturing plants with administration and secretarial tasks to allow them to concentrate on production and attends Manufacturing meetings and inquiries, taking accurate notes and producing various detailed charts and reports. Interrogates systems and prepares accurate and timely information for the Plant Quarterly Review Meetings, attends meetings and records Next Steps.
• Has joint responsibility for arranging large events (e.g., Strategy Events on site) and business meetings, including booking venues, transport and catering, keeping accurate records and adhering to departmental standards. Requires liaison and interaction with various senior stakeholders, Site personnel and external agencies.
• Keeps accurate records of all Site vehicles making sure insurance records are up-to-date.
• Raises accurate purchase orders and BACs requests for stationery, sponsorships, donations and other supplies on request, being aware of relevant information needed to create orders successfully.
• Regularly checks the tidiness of conferencing facilities and ensures adequate stocks of flip charts, pens etc. using an effective personal reminder system.
• To help update Joint Integrity Site List.
• LCM Database – update on a weekly basis.
• Cover Occupational Health Admin Personnel.

Skills:

Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required.

• 3 years’ experience within a multi-disciplined office environment.
• 2 years Microsoft Office applications, especially detailed knowledge of Outlook.
• Dealing successfully with a diverse range of people, both internally and externally.
• Meeting and events co-ordination and arrangements.
• Purchasing processes and systems.
• Site communications processes.
• Ability to meet deadlines, handle pressure and prioritise a diverse workload.
• A team player, but also self-motivated and able to work independently.
• Good interpersonal skills to communicate (oral and written) in a clear, courteous manner.
• Excellent planning and organisational skills with attention to detail and accuracy.
• Customer focused, being flexible to changing needs of the service.
• Able to balance conflicting priorities and work to deadlines.
• Flexible to changing demands.
• Displays good planning and organisational skills with a high degree of accuracy and attention to detail.
• Uses past experience to recognise and implement improvements.
• GCSE English or equivalent and able to write articles, minutes and summarise reports.
• Good keyboard skills.
• Microsoft Office applications – Outlook, Word, Excel, PowerPoint, Visio, SharePoint Designer and Visual Paradigm SAP, SharePoint Numerate.
• Requires a high school diploma.

Apply today for more information!