Administrative Assistant

An international freight forward shipping company based in West Drayton is looking for an Administrative Assistant to join their office.
The Administrative Assistant will be responsible for assisting the Head Office functions in an effective manner in line with the company’s directives and to produce reports as required.

Job Details:
TYPE: Permanent, Full time
WORKING HOURS: 9:00-17:30 from Monday to Friday
SALARY: £26k
LOCATION: West Drayton, UK (Office based)

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES:

1. Using Microsoft Excel to create end of month reports for the business including financial reports
2. Inputting purchase invoices into SAP when required
3. Conducting a wide variety of clerical duties, including filing, photocopying, bookkeeping, and archiving
4. Managing and controlling the company’s stationary inventory, raising purchase orders when required
5. Ensuring all office furniture, supplies, and equipment are of the most competitive price and quality
6. Communicate effectively with vendors and internal departments to resolve any billing discrepancies or issues
7. Collaborate with the finance team to support month-end and year-end closing activities
8. Assist Finance Manager with monthly payroll and expatriates’ administration
9. Other ad hoc duties including providing reports, analysing data, monthly reporting, and support to various departments
10. Perform general administrative tasks such as answering phone calls, responding to emails, and managing calendars
11. Assist Finance Manager on facility maintenance including IT facility
12. Assist on any ad-hoc tasks as required

ADMINISTRATIVE ASSISTANT IDEAL CANDIDATE:

1. Relevant qualifications or qualification by experience
2. Ability to communicate effectively
3. Self-motivated, so can operate independently with minimum daily direction
4. Strong IT skills including competency in MS Office
5. Accounting knowledge including experience using SAP would be an advantage
6. Driving licence to commute to the office
7. Capable of working 5 days a week in the office

Note: All applicants for the Administrative Assistant must have the right to work in the UK as the Company is not able to offer visa support. (Unfortunately applications from YMS and Graduate visa holders are not accepted.)