Administrative Assistant

Job Title: Part-Time Administrative Assistant

Company: Inmisceo Ltd

Inmisceo Ltd is a learning technology company, which is part of a small group of businesses. Founded in 2017 and now going through its next growth phase. This is a very exciting time to join the business as they are very ambitious and want to grow rapidly.

Location: North or North West London (Normally work from home but occasional in-person team meetings are required).

Job Type: Part-Time (1 day per week, with potential to grow into a full-time position).

Inmisceo is looking for a versatile and organized Part-Time Administrative Assistant to support both business and personal administration tasks. The ideal candidate will have a strong background in bookkeeping, with experience using software such as FreeAgent and Xero, and the ability to work collaboratively with our accountants. This role requires someone proactive, who can handle both financial and personal admin tasks with discretion.

Key Responsibilities

1. Bookkeeping:
   • Perform weekly bookkeeping tasks, including data entry, invoicing, expense tracking, and reconciliations.
   • Utilize bookkeeping software (FreeAgent, Xero) to maintain accurate financial records.
   • Coordinate with accountants to ensure timely and compliant financial reporting.
2. Business Administration:
   • Assist with filing, document management, and general administrative tasks to support business operations.
   • Help prepare and review financial reports and statements.
3. Personal Administration:
   • Handle personal administrative tasks for leadership as needed, such as scheduling appointments, organizing documents, and managing personal files.
   • Coordinate personal errands or tasks, ensuring confidentiality and discretion.

Requirements

1. Experience: Minimum of 2 years in a similar administrative or bookkeeping role, ideally in a small-to-medium-sized business.
2. Skills:
   • Proficiency in bookkeeping software, specifically FreeAgent and Xero.
   • Strong organizational skills, with an ability to manage both business and personal tasks.
   • Excellent communication skills for liaising with accountants, team members, and occasionally external contacts.
   • Discretion and professionalism when handling personal tasks.
3. Education: A certificate or diploma in accounting, finance, business administration, or a related field is preferred.
4. Other:
   • Must be able to work from home and on-site in London and attend occasional in-person team meetings.
   • Independent and self-motivated, with a proactive approach to managing tasks.

Hours: 1 day per week, with potential to increase as the company grows.

Potential for Growth: This role may expand into a full-time position as the needs of the company develop.

To Apply: Please submit your resume and a brief cover letter detailing your experience with bookkeeping software, administrative tasks, and any relevant experience in handling personal administration for leadership.

Experience: Required
Languages: English – Advanced
Employment: Part-time
Schedule: 1 day per week, expanding to full time
Salary: £11.8 – £14 hourly
Benefits: Travel costs are covered and a bonus against achieved KPIs
Starting time: Immediate start!

About Inmisceo:
Inmisceo is a learning technology company, helping training providers improve the quality of their training design, creation and delivery.