Administrative Assistant

Do you love helping people and acting as a trusted resource to others? Do you enjoy building deep expertise as well as navigating new and different tasks every day? As an Administrative Assistant in Hardware Technology, you’ll operate at the center of our department, coordinating with Apple’s employees and the outside world. You’ll help keep people organized and focused across multiple dynamic environments. Your work will present constantly evolving opportunities, from assisting senior executives to greeting and guiding Apple employees and visitors, to coordinating a group’s day-to-day needs. You’ll become a trusted source of support your colleagues will rely on. Apple’s Hardware Technology team is looking for an innovative and dedicated Administrative Assistant to support a rapidly growing engineering and management team at Apple. This role is for a highly organized, self-motivated, resourceful individual able to handle multiple tasks and excel in a high-energy environment.

Description

1. First point of contact for assigned teams (at various HWT locations in the UK) for administrative support and connection to relevant contact person/department as appropriate.
2. Responsible for ordering and coordinating equipment for assigned teams in accordance with HWT policies and processes.
3. Work closely in partnership with site-based teams (site management, facilities team) to ensure smooth day-to-day functioning.
4. Provide support and organization of team events for assigned teams.
5. Coordinating new hires for assigned teams (equipment ordering, internal alignment with hiring managers, Day 1 onsite onboarding process).
6. Oversee site access management for the various HWT locations, and assist visitors with access requests.
7. Facilitate travel arrangements for large groups.
8. Supporting logistics for large group meetings and vendor meetings.
9. Support visiting Apple Executives, with responsibility for logistics and organization in coordination with stakeholders.

Minimum Qualifications

• Experience supporting senior level management and multiple teams.
• Ability to maintain consistent attention to detail, whilst independently managing and prioritizing your time in a fast-paced atmosphere where there are often impromptu requests.
• Possess strong written and verbal communication skills in English, have the ability to exercise tact, discretion and initiative to efficiently meet the needs of all groups within the team.
• Team player with a friendly, can-do attitude.
• Proficient use of the MacOS.
• Competency with all basic Microsoft Office Applications (Word, Excel, PowerPoint).
• Ability to work well independently and proactively.

Preferred Qualifications

• Preferably 3+ years working in a high-tech environment.