Administrative Assistant

NHS National Services Scotland; Inverness; On-site; GBP 20,000 - 30,000; Full time

Job description

A rare opportunity has arisen for an Administrative Assistant to support the friendly Community Dietetic service in north NHS Highland.

You will provide professional and comprehensive administrative and secretarial support and be the first point of contact for colleagues, patients and their families who are accessing the Community Dietetic service.

We are looking for an individual with an open, friendly manner who has strong administrative and computer skills. Ideally, a working knowledge and a high level of competence of Microsoft Office Packages. Knowledge and practical experience using hospital-based systems, such as Track and digital dictation would be helpful; however, training can be provided.

Excellent time management and communication skills, both written and verbal, are essential as well as a high degree of interpersonal skills with the ability to deal sensitively with highly confidential issues.

The ability to work unsupervised whilst using your own initiative, as well as being able to work effectively and efficiently as part of a team, is essential. You must also be able to work to challenging timescales by organising and prioritising your workload and have the flexibility to respond well to rapidly changing demands.

The Community Dietetic service covers a wide geographical area, and as such, we can offer flexibility on where the post holder might be based. The role is likely to require some travel across the region to meet the needs of the service.

If you are interested in this post or would like to know more about the role, please contact Gail Lloyd on 07483179503 or [e-mail] for an informal chat.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

ADDITIONAL INFORMATION FOR CANDIDATES

1. You should apply for this post by completing the application process on Jobtrain.
2. DO NOT upload a CV as this will not be used for short listing purposes.
3. Posts close at midnight on the indicated date.
4. For help to complete an application on Job Train please follow this link: Application Process.
5. To view our accessibility statement, please follow this link: Accessibility Statement.
6. Please note that our correspondence method is by e-mail; therefore, please ensure you enter your email address accurately.
7. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
8. Please contact Jobtrain Candidate Support Hub - Jobtrain Support for advice and support with any system issues.
9. We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
10. Once you have submitted your application form, you will be unable to make any amendments.
11. Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Highland.

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

As a board, we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

Care and compassion

Dignity and respect

Openness, honesty and responsibility

Quality and teamwork

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024, but with no change in pay. This reduction will also be applied pro rata for part-time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37-hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns, please contact the Recruiting Board.