Administrative and Technical Officer, Graduate Role -Environmental Health Degree

Hays; Essex; Hybrid; GBP 60,000 - 80,000; Full time

Job description

HAYS Administrative and Technical Officer - Graduate Role (Environmental Health)

Your new company
This is an entry-level graduate position. Please only apply if you have been a new graduate in the last 2/3 years, and you have a degree in Environmental Health. You will be working for a high-profile local government organisation who are looking to improve the efficiency of their Port Health operations. The organisation are in charge of the Port of Essex and are seeking experienced administrators that want something slightly different.

Your new role
You will be working as a Port Health Technical Officer. This is a role that combines administration duties with more practical duties such as the ones mentioned below. Please only apply for this role if you are comfortable undertaking a very hands-on role, with a 60/40 Office to On-Site working mix.

1. Email Management: handling and taking action on emails, including calling containers for examination, making release decisions, and saving relevant information for jobs.
2. Telephone Handling: Manage calls from agents, importers, and other agencies, referring to Port Health Offices or Management Team as needed.
3. Manifest Coding: Code manifests for vessels, apply documentary holds on containers of interest.
4. Transhipment Processing: Process transhipment release requests, ensuring documentation is in order.
5. Declarations Processing: Send and process importers' declarations, ensuring correct completion and supporting documents.
6. Container Examination: Call containers for exam or seal check, perform seal checks, and update databases.
7. Ship Sanitation Inspections: Assist Port Health Officers with ship sanitation inspections and water sampling.
8. Routine Boarding: Examine ship paperwork for compliance with sanitation controls.
9. ID Checks: Perform ID checks on low-risk products and preliminary examinations.
10. Screening and Checking: Screen and check documentation for various imports under supervision.
11. Product Sampling: Assist in sampling products, independently sample low-risk fruits and vegetables.
12. Water Sampling: Collect and submit water samples for quality and legionella testing.
13. Project Work: Collaborate on projects to improve systems and processes.
14. Health and Safety: Implement health and safety policies.
15. Equal Opportunity: Promote equality of opportunity.
16. Other Duties: Undertake additional duties as requested.

What you'll need to succeed:
Essentials:

• Administrative and customer service experience
• IT Skills: ECDL standard, experienced with database applications and MS Office suite (Word, Excel)

Desirable:

• Food Control Knowledge: Familiar with food control and inspection procedures.
• Document Control: experience
• Advisory Skills: Ability to provide guidance on food control and import procedures.
• Database skills and IT proficient

Other Relevant Information

• Work Hours: Willingness to work outside office hours with notice. You will be working on a shift basis, with the earliest starting at 6am and latest ending at 10pm.
• Driving Licence: Must have a full driving licence and your own vehicle. This location is not accessible, by foot, bicycle or public transport.
• Allergen Exposure: Handling food allergens (e.g., fish, peanuts, tree nuts).
• Temperature Controlled Environments: Ability to work in chillers and freezer.
• Physical Requirements: Ability to move and lift food products during sampling and inspection.

What you'll get in return:
A rewarding role which is very different to your usual admin job. You will be making a real difference as well as being active throughout. You will be spending half of your time completing vital admin duties, and carrying out important physical and technical duties for the other half. You will also be working for a local government organisation that places employee wellbeing as a priority. The rate for this role is £20.50 an hour (premium) - and with the intriguing nature of the work, it is a high profile role that you will be able to add to your experience.