Administration & Marketing Assistant

Annexe Communities is a dynamic medium sized charity, delivering services to the community from our healthy living centre base in Partick, Glasgow.

We are seeking a highly organised and initiative-taking Administration & Marketing Assistant to provide essential support to our charity. The successful candidate will be responsible for a variety of tasks that contribute to the smooth and efficient operation of the office. The role requires excellent communication skills, a proactive attitude, and the ability to manage multiple priorities effectively.

Application notes

A full job description and application form can be downloaded below.

• Hybrid: (1 day a week in Glasgow office) Glasgow or Edinburgh
• Closing 14th March 2025

About the role

This role is part of SAMH's dynamic Fundraising & Income Generation department, which plays a vital role in driving the financial growth and sustainability of our organisation. Within this department, there are five dedicated teams, each crucial to generating income through diverse strategies and initiatives. These teams work collaboratively, integrating their expertise to maximise opportunities through cross-selling and upselling, ensuring a cohesive and effective approach to achieving our goals. Joining this team means being at the forefront of innovative income generation efforts that directly support SAMH’s mission.

The Delivery Coordinator is responsible for managing and coordinating all enquiries relating to training, workplace wellbeing events, and advisory services, maximising all opportunities for the Workplace team. This will include liaising with internal and external stakeholders to schedule any commissioned workplace products and services, identifying opportunities of significant value or strategic importance, and providing administrative support to the Workplace Business Development Manager.

What we are looking for

The Delivery Coordinator role will play a key role in achieving our strategic aims. The role is responsible for the coordination of our workplace service delivery.

What we will provide for you

You will work in a supportive environment and will be provided with a full induction and training opportunities. You will be given the chance to develop your knowledge and skills, as well as develop professionally. Some of our benefits include;

• Reimbursement of PVG, Disclosure & SSSC annual fees and registration costs
• Funded continuous learning and development opportunities, access to over 100 courses online in addition to classroom and virtual training sessions
• 30 days annual leave rising to 33 after 5 years’ service
• 4 public holidays
• 2 paid wellbeing days off per year to use on what matters to you

An exciting opportunity to be part of a growing and evolving award-winning Charity which pushes boundaries and works to change the landscape for children & families in Drumchapel and beyond. Reporting to the Programme Manager, you will be responsible for providing Family Support and Intervention to families and children from pre-birth to age 1 within Glasgow North West.

The role

The Perinatal Family Worker will be based in 3D Drumchapel Office within Drumchapel Community Centre, however the role will involve some work in and around the community including home visits, and a weekly presence at the Antenatal Clinic. The Perinatal Family Worker will support families and babies by working as part of the Perinatal team to design and deliver parent and child play sessions, parenting groups, offering one-to-one support, and signposting and referring to other support services where necessary. The role will involve liaising and working together with Health Services, including local Midwives, Health Visitors and the Family Nurse Partnership.

What we are looking for

We are looking for a reliable person with a passion to create change for children and families and who follow our values of INTEGRITY, LOVE, EXCELLENCE & COLLABORATION with the following skills and experience –

Skills –

• strong communication and interpersonal skills, oral and written
• ability to build and maintain effective working relationships with babies and parents
• ability to work sensitively with a wide variety of people in different settings
• ability to work on own initiative and as part of a team
• ability to work flexibly
• ability to implement policies and procedures in accordance with current legislation
• competence in Office IT including Microsoft Word
• some administrative skills

Essential Experience and Knowledge –

• minimum of two years’ experience of working with parents and babies and achieving positive outcomes through direct contribution with support activities and intervention
• experience of working with vulnerable families and a broad understanding of barriers
• experience of partnership working and networking with other organisations
• willingness to participate in relevant training and development and work towards relevant professional qualification if required

Desirable Experience and Knowledge –

• previous experience working in the field of social care
• experience of monitoring, record keeping and report writing
• experience of planning and developing new initiatives
• relevant experience of working as part of a team
• post qualification experience of working with babies and families

This is an exciting opportunity to be part of a skilled, supportive and inspiring team making a real difference and changing outcomes with and for children & families in Drumchapel and beyond. You will be joining our team at a pivotal as we grow, seek to break new ground and take 3D Drumchapel to the next level.

What we offer

• Competitive salary with incremental rises
• (pro-rata @ 35 hours) 35 days annual leave which grows with length of service (includes 10 days public holidays)
• Flexible working in line with the needs of the Charity
• Opportunities for growth & development including comprehensive induction & training programme, coaching & mentoring, support & supervision, appraisals and team development

An opportunity has arisen for an administration assistant to support the current service administrator within the Barnardo's Threads service.

Barnardo's Threads is a holistic family support and housing service for young people and families in Renfrewshire, helping them give their children the best start in life. There are a range of services on offer at Threads for families to get the support they need at the earliest opportunity to provide a healthy, nurturing, stable environment for their children.

We provide support in the following areas;

• Parenting
• Housing
• Early help
• Supportive Housing
• Recovery Support
• partnership and signposting

The administrator assistant role will be pivotal in supporting the day-to-day running of a busy office as directed by the current service administrator. Tasks include, but are not limited to, answering telephone calls, welcoming visitors to the service, managing diaries and event bookings, preparing audit information and reports, monitoring income and expenditure and processing invoices.

The assistant will also support the wider team members to maintain service user records and day-to-day requirements as well as supporting other areas of the wider Threads Service Portfolio as directed by the Childrens Service Manager.

The successful applicant should be motivated, driven and can work on their own initiative and as part of a wider multidisciplinary team. Experience of working alongside colleagues from a multidisciplinary background would be desirable and experience of working in the public or third sector would be welcomed.

The successful candidate will require to work with a high degree of flexibility to meet the needs of the service.

Please see job description, person specification and additional information about this role.

Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.

Pay & Reward Framework

We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's values. We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.

For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which was rolled out in April 2023. This is a positive change for the charity, and a part of our People & Culture Strategy. It will assist us in supporting colleagues to belong, thrive and grow in their colleague journey at Barnardo's and in time will offer clear routes of progression for colleagues in both their career and their pay.

Whilst the full pay band and salary range is advertised, our approach to starting salaries is to appoint between the minimum to mid-point of the pay band – this ensures that pay steps are available to reward our colleagues annually based on their contribution to excellence and alignment to our values and behaviours. More details on Barnardo's pay framework can be found upon application.

Workplace Offer: What it means for you

The world of work has changed. We are understanding of what works best for our colleagues both current and future as we look to embrace this new way of working. Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, at one of our Collaboration Hubs or any combination of these.

Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.

Annual Leave entitlement for full-time colleagues is 26 days per annum, increasing to 27 days per annum, after 3 years Barnardo's service, 29 days per annum, after 5 years Barnardo's service and 30 days per annum, after 7 years Barnardo's service. Those working less than full time are entitled to the same level of holiday pro rata

The ability to buy up to another 5 days annual leave via our HolidayPlus scheme

A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options

Service related sick pay from day 1

Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution

Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension

Interest free season ticket loans

Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal

20% discount at Barnardo's stores

Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc

Free access to round the clock employee assistance program for advice and support

Access to Barnardo's Learning and Development offer

*T&C's apply based on contract

About Barnardo's

We are committed to being an inclusive employer and cultivating a culture where everyone can belong and thrive through inclusion and connectivity. We want our workforce to be reflective of the communities we work with, and for equality, diversity and inclusion to be embedded in everything we do. We are a Disability Confident Leader, are progressing our ambition to be an anti-racist organisation with Anti-Racism Commitments and actions in place and have networks for colleagues who are disabled, LGBT+, Black and Minoritised Ethnic and Women. We particularly encourage applications from Black and Minoritised Ethnic and/or disabled candidates who are currently underrepresented in our workforce. For disabled applicants, we offer reasonable adjustments throughout the recruitment process.

Blue Triangle is a social care organisation that empowers people to thrive, by delivering solutions in connected communities which focus on the needs of each individual. We are looking for enthusiastic people who share our values (Kind, Passionate and Creative) to join our services accommodating and supporting people experiencing homelessness and empowering them to thrive.

Blue Triangle recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.

We welcome applications from all sections of the community.

What we offer:

Aside from offering a supportive and friendly environment where our people are valued and appreciated, we’ll see that your hard work and drive to succeed is rewarded.

Competitive Salary and Pension Options

Long service awards

Access to our benefits platform with high street voucher and tech discounts and cycle to work scheme to name a few!

In-house training programmes

Significant Gym discounts

Continuing Professional Development (CPD)

24/7 access to employee assistance programme, including counselling

A wide range of family friendly policies

Life Assurance cover of 3 times your salary

Credit Union

£200 refer a friend scheme

And many more!

About the Role:

We’re seeking a vibrant and compelling Trainer to drive the learning and growth of our team on a full-time basis. Committed to creating a lively and inclusive learning atmosphere, the Trainer will design and conduct learning programs for our employees, stakeholders, and external experts. Working in close partnership with our Service Delivery team, they will guarantee that the workforce is equipped with the essential skills and capabilities to adapt to the organisation’s changing requirements.

Interviews are expected to take place on 17th March 2025 & 21st March 2025 from our Central Support base in Glasgow, consisting of a Values based interview with panel which shall consist of Training Department & Human Resources. The anticipated start date for the role is 5th May 2025.

In addition, please prepare and deliver a training session for the panel on a topic of your choice. You will have 15 minutes maximum, and we’d ask you to think about the type of organisation we are, our values and vision when deciding on a topic.

About You:

Drawing on your past experience in delivering training, you should be characterised by creativity, a flair for innovation, and the ability to adapt to shifting priorities. Your enthusiasm and determination will drive you to consistently seek opportunities for enhancing the learning programs provided to our employees. Moreover, you should possess the following qualifications and attributes:

• A qualification in a pertinent social care subject (at least SVQ Level 3).
• Possession of, or a willingness to work towards, a relevant training qualification.
• Previous experience in the care or charity sector.
• Proficiency in scoping, developing, and delivering training materials to a diverse audience.
• Familiarity with the Scottish Social Service Council (SSSC).
• Exceptional problem-solving skills with a focus on finding practical solutions.

We care about one another whilst taking pride in the service we offer. You will be working in a company with a strong identity and with the guidance and support of experienced Senior Managers you will be able to develop in your career.