Administration Manager

Join Us as The Administration Manager at The Food Factory.

Are you a proactive and highly organised professional with a passion or background in food manufacturing and administration? Are you looking for a flexible, part-time role where you can make a real impact?

The Food Factory Trust (TFF) is a not-for-profit facility based in Stoke, Nelson, offering commercial grade food manufacturing facilities, a collegial environment and education for food and beverage entrepreneurs and support to community groups.

We’re seeking a hands-on administrator to manage the day-to-day operations of The Food Factory for 10-12 hours per week. You’ll oversee operations, tenant management, financials, and trustee board meetings, ensuring everything runs smoothly.

What You'll Be Doing

Operations & Compliance

• Oversee the seamless running of The Food Factory, ensuring all spaces are safe, efficient, and inspiring.
• Manage and support funded programmes, working closely with facilitators to ensure success.
• Maintain high health & safety standards, keeping all common areas Food Safe compliant.
• Take a proactive approach to facility maintenance, swiftly addressing any operational challenges.
• Oversee our social media presence, managing posts and responses across Facebook, Instagram, and LinkedIn.

Tenant & Community Management

• Build strong relationships with current tenants, providing guidance and support as needed.
• Be the first point of contact for new tenant inquiries, leading tours and managing contracts.
• Actively seek out and propose exciting new tenants that align with our vision.
• Keep our finances in check by maintaining accurate records in Xero and preparing monthly board reports.
• Work alongside the Trustee Board to manage funding applications and reporting.
• Organise and lead Trustee Board meetings, setting the agenda, compiling reports, and ensuring follow-ups are actioned.

About You

• A highly organised problem solver who thrives in a dynamic environment.
• A relationship builder who enjoys working with tenants, partners, and stakeholders.
• A tech-savvy professional, comfortable managing financial systems (like Xero) and social media platforms.
• Someone with a keen eye for compliance, ensuring health & safety and operational standards are met.
• A self-starter who is passionate about food, community, and creating a thriving workspace.

Why Join Us?

At The Food Factory, you'll be at the centre of an exciting, growing hub that fosters innovation and collaboration. You’ll have the chance to make a real impact, work with a supportive board, and contribute to a space that fuels food entrepreneurs and creators.

This role is open to residents and citizens of New Zealand who have the right to work in New Zealand.

Ready to make the jump? Apply now and help shape the future of The Food Factory.