Administration Manager

An exciting opportunity has arisen within the Pharmacy and Medicines Management directorate in Cardiff and Vale University Health Board for a proactive and driven Administration Manager.

This post will be responsible for the administrative support to the directorate and work closely with the management team to provide high quality support to a number of different staff groups. It will involve identifying and solving problems, using initiative and driving the service forward in line with the directorate vision.

Main duties of the job

The post holder will be required to manage administrative functions within the service including the line management of all Admin support staff in the department. The post holder leads the organisation, delivery and development of the administrative service to support the service.

The post holder prioritises his/her own workload, including long-term tasks in support of the Service. Required to work without immediate referral to the Management team, expected to use own initiative and to problem solve.

The post holder will also support the Management team in performing designated activities and tasks that contribute to service objectives.

The ability to speak Welsh is desirable for this post. English and/or Welsh speakers are equally welcome to apply.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is Living Well, Caring Well, Working Together, and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

• Educated to degree level with or relevant experience
• ECDL

Desirable

• AMSPAR
• Evidence of recent management skills development
• NVQ Level 3 in Business Administration

Experience

Essential

• Experience of responsibility for aspects of administration of team duties (staff attendance, supervision, PADR)
• Knowledge of Microsoft Office
• Previous experience of a busy administrative environment & secretarial experience

Desirable

• Experience of HR processes and recruitment
• Experience of managing difficult situations
• Experience of budget management

Skills

Essential

• Familiarity with word processing, spreadsheet and database software
• Excellent communication, interpersonal, and organisational skills including the ability to support distressed or emotional staff members
• Problem-solving skills and good use of judgement
• Ability to encompass the role of Manager of Administration Team using independent judgement and analytical skills and have an in-depth understanding of the procedures and practices.

Desirable

• Ability to take accurate and concise meeting minutes

Special Knowledge

Essential

• Understanding of confidentiality issues

Desirable

• Knowledge of hospital systems

Personal Qualities

Essential

• Able to work to deadlines and pay attention to detail and able to prioritise and manage own workload
• Ability to work in a team
• Flexible approach to the needs of service

Employer details

Employer name

Cardiff and Vale University Health Board

Address

University Hospital of Wales
Cardiff
CF144XW

Any attachments will be accessible after you click to apply.

001-AC405-1024