Administration Assistant - Protection

Job Title: Protection Administrative Assistant

Contract: Permanent

Working Hours: 15 hours per week

Salary: £27,269 - £29,572 per annum (full time equivalent). £11,055 - £11,988.64 per annum Pro Rata

Location: South East Group SDP

Closing date: Tuesday 28th January

*We are open to discuss working arrangements including flexibility over hours and location.

The Role

An exciting opportunity has arisen within the Protection Department for an administrative assistant to join the existing team in the Southeast Group SDP working from Rayleigh Weir. The role will be to assist in the administrative day to day functions within the department which will include booking audit appointments, updating officer’s calendars, formatting and processing letters and documents, and responding to queries from members of the public, local businesses, and local authorities among other tasks.

You will need experience of working in an administrative role as part of a team and have good ICT skills to include Word, Excel, Outlook, and CFRMIS (would be an advantage).

To protect and save life, property, and the environment by being responsible for the administration and quality assurance of Essex County Fire & Rescue Service’s Protection Department. Your role will be to assist in the administration day to day functions within the department which will include liaising with Protections Officers, members of the public, business community, other FRS’s and Local Authorities, managing databases, actioning emails, to ensure a timely response to requests.

What You Will Be Working On

• To provide administrative support to all the Protection Department as requested, accurately maintaining the Protection filing systems and the storage of dead records within the Department.
• To administer and process enquiries from members of the public, business community, other FRS’s and Local Authorities in a professional manner.
• To assist departmental staff with day to day administrative tasks, including but not limited to, deputising as necessary, the administration of CPD events, and updating training records.
• To compile basic process and fire safety statistics on issues that fall outside the Team Leaders remit, as required.

What Are We Looking For?

We are looking for someone with knowledge and experience of an administrative assistant role. You will be able to work independently and as part of a team. Your attention to detail will be supported by good written and communication skills along with strong IT skills such as Word, Excel, Outlook and CFRMIS (would be an advantage).

Eligibility

To be eligible to apply for the role, you must be able to demonstrate that you have:

• GCSEs Grade C or above or Key Skills Level 2 in English and Maths.
• Internal Candidates - No current live disciplinary, performance or attendance management warnings, nor are you subject to any informal management for reasons of conduct or performance.

The Application Process

Internal candidates in either the development or resource pool:

If you meet the essential criteria listed above, you should express an interest for the role by clicking Apply in Cornerstone (recruitment portal).

Internal candidates who are not in either the development or resource pool:

You are required to submit a supporting statement of no more than 750 words detailing how you meet the essential criteria for the role via Cornerstone (recruitment portal). It is important that you provide as much evidence as possible as to how you meet the essential criteria of the person specification as this statement will be used to shortlist your application. Please ensure you have uploaded the supporting statement before clicking Apply.

External candidates:

You will be required to submit a supporting statement of no more than 750 words that demonstrates how you meet the essential criteria of the Person Specification. You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count must not exceed 750 words no matter which format you choose to present your application.

You may attach separate documents (such as qualifications, or a CV) should you wish. Your additional documents will be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).

Assessment and Selection:

Interview: A 45-minute competency-based interview.

Exercise: You will be invited to take part in a short Word and Excel exercise which will involve creating spreadsheets and formatting a letter.

Should you wish to have an informal discussion with regards to the role, please contact the Recruitment team on recruitment@essex-fire.gov.uk.

Our Culture and Benefits

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

You can find out more about our benefits at https://www.essex-fire.gov.uk/recruitment/benefits.

Disability Confident

We are an equal opportunities, Disability Confident employer who welcomes applications from everyone and values diversity in our workplace. A commitment to promoting diversity and developing a work environment where all staff are treated with dignity and respect is central to our recruitment process and all applications will be considered solely on merit.

As part of our offer to support all our candidates to perform to the best of their abilities during our recruitment and selection processes, we would like to let you know about a couple of support options you can access, should you wish to, including our employee forums, who are keen and willing to support all of our potential colleagues.

Our Employee Forums and Partners Include:

Asian Fire Services Association (AFSA), BEING (our LGBTQ+ employee support network), Christian Fellowship, Ethnic Minority Forum, Men’s Forum, and our Women’s Forum. In addition, we also have a female firefighters operational group.

Further to the above, the Service has a Digital Accessibility Inclusion Group (DAIG) that supports all colleagues to improve their digital skills and provides additional support and guidance to colleagues with neurodivergent strengths and struggles as a result of dyslexia, ADHD, Autism, dyspraxia etc. We want everyone to thrive at work, and so we encourage and enable people to access digital tools to help them perform at their best. The DAIG is a group of colleagues from across the Service that unite to support others as a result of their lived experience and desire to make a difference. They support people with a range of visible and invisible disabilities to identify and access digital workplace adjustments and solutions and may be able to assist with your application too.

Should you wish to discuss support, or access further information, from one of these groups, please contact Equality.Diversity@essex-fire.gov.uk.

You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to recruitment@essex-fire.gov.uk.

You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies and application processes via www.essex-fire.gov.uk/join-essex-fire.

Safeguarding

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

This role will be subject to a Disclosure and Barring Service (DBS) check.

Job Types: Part-time, Permanent

Pay: £11,055.00-£11,988.64 per year

Expected hours: 15 per week

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Benfleet SS7 3TR

Application deadline: 28/01/2025