Administration Assistant ( Fixed Term until 30th June 2026)

ADMINISTRATIVE ASSISTANT

Birmingham City Football Club Foundation - Transforming the city through the power of football

Join us at an exciting time of growth and transformation as Birmingham City FC continues to make waves on the world stage. The Foundation harnesses the power of football and sport to improve the lives of tens of thousands of people in Birmingham, helping our community grow alongside the football club. We are proud to be more than football.

Are you passionate about process and pride yourself on providing the best administration support?

We are seeking a dynamic and process-driven individual to join the Foundation to provide administrative support to the team. The ideal candidate for this position will demonstrate strong organisational, communication and interpersonal skills and has experience working in a fast-paced work environment.

Key Responsibilities

1. General Administration: Supporting the various departments and their leads with their administrative needs to support the smooth running of the Foundation.
2. Finance and Payroll: Supporting the Assistant Foundation Director with various Finance and Payroll activities including expenses, purchase orders, bookkeeping and management of cash and card payments.
3. HR Administration: Supporting the HR Manager with HR administration and recruitment tasks.
4. Customer Service: Provide excellent customer support via telephone, email, and face-to-face communication both internally and externally to the Foundation.
5. Office Management: Ensure the smooth running of office including equipment, supplies, and maintenance.
6. Communications: Supporting with internal and external communications including emails, newsletters, noticeboards, website etc.

What We Are Looking For In You

1. Previous administration experience particularly in Finance and HR.
2. Strong communication skills.
3. Organisational ability.
4. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google forms (or similar).
5. Ability to work flexibly.
6. Strong attention to detail and a collaborative attitude.

What We Offer

1. Competitive salary and benefits package.
2. Opportunity to make a real impact and be part of our exciting future.
3. Employee Assistance Programme.
4. Death in Service benefit (after 12 months of service).
5. BUPA Cash Plan.
6. Staff discounts.
7. Matchday tickets.
8. Staff uniform.

Safeguarding

We are passionate about and committed to safeguarding and protecting the welfare of children, young people, and adults at risk. All applicants will be asked to provide details of any previous convictions, cautions, and reprimands, as outlined in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (amended 2013). Appointment to this role is subject to a satisfactory DBS check and references.

Equality, Diversity, and Inclusion

Birmingham City F.C. Foundation is an equal opportunities employer and welcomes applications from all sectors of the community. We will consider applications based solely on merit, regardless of gender, race, marital status, age, nationality, ethnic or national origins, disability, sexual orientation, political or religious belief, background, or family circumstance.

The interview process will involve a competency-based interview with a panel and a practical assessment. If you have any specific requirements or need adjustments to the recruitment process, please let us know in your application.