Administration Assistant

Job Description

Location: Port of Tilbury London Ltd, Leslie Ford House

Job Title: Administration Assistant

Role Type: Full time / Permanent

Salary: £25,000-£28,000

Forth Ports is one of the UK's largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK's renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

About The Role

We are looking for two organised and proactive individuals to join our team at Berth 26, providing effective operational and clerical support to the CCEP management team. You will ensure the accurate and timely input of critical financial, planning, and payroll data into key systems, helping the operation run smoothly and efficiently.

Key Responsibilities

• Provide accurate statistical information to the management team as required
• Liaise with Facilities Management to raise, track and communicate maintenance requests
• Assist with customs clearance administration for imports and exports
• Upload customer data into the Warehouse Management System (WMS)
• Collate and investigate ship statistics for invoicing purposes
• Collate self-bill data and resolve discrepancies for invoicing
• Maintain personnel data relating to overtime, sick pay, and holiday records
• Manage time and attendance systems and generate reports
• Order and allocate PPE in line with individual requirements and budget
• Raise purchase orders and manage associated invoicing tasks

What are we looking for?

We are recruiting two talented individuals: one to focus on payroll and personnel data tasks, and the other to support accounting and financial administration activities. Both successful candidates will receive full support and training to help them settle into their roles and develop within the team. If you have strong administrative skills and a desire to grow, we would love to hear from you.

Skills And Qualifications

• Excellent organisational and administrative abilities
• Strong numerical and written communication skills with high attention to detail
• Ability to negotiate and influence staff, customers, and suppliers
• Good working knowledge of Microsoft Office packages
• Confident using PC-based systems and databases
• Knowledge of customs clearance processes is desirable
• Experience with time and attendance or payroll systems (for Payroll role)
• Understanding of invoicing and financial data (for Accounting role)
• Ability to prioritise tasks and work flexibly across different clerical duties
• Commitment to accuracy, confidentiality, and continuous improvement
• Full right to work in the UK

What Forth Ports Can Offer You

At Forth Ports, our people are our priority, and we are committed to creating a flexible, open, and supportive working culture. As part of our team, you will enjoy:

• A competitive salary
• Generous annual leave entitlement
• A defined pension scheme and life assurance
• Health promotion events and employee wellbeing initiatives
• Access to our Employee Assistance Programme (EAP) for you and your family
• Cycle to work scheme and on-site free parking
• Attractive Family Friendly Policies
• Employee discount platform offering discounts on UK-wide restaurants, car rentals, and holidays
• GymFlex health club memberships

We value diversity and inclusivity, and we are an equal opportunities employer. We welcome applications from candidates of all backgrounds and will consider all applications for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

How To Apply

If you are an experienced Administrator and looking to continue your career as part of an experienced and supportive team, we would love to hear from you. Please submit your CV and a cover letter when submitting your application via the ‘Apply Now’ link.

Closing Date

Thursday 1st May, 2025

Contract Type

Full time

Salary

From £25,000.00 Yearly to £28,000.00 Yearly