Administration Assistant

Reevr; Bracknell; On-site; GBP 40,000 - 60,000; Part time

Job description

Part-Time Admin Assistant – 6 Months Fixed Term Contract
£14 per hour BUPA Healthcare 9% Pension Employer Contribution Death In Service Insurance
Location: Bracknell, on-site
Hours: Monday - Thursday, 10:00 AM - 2:00 PM
We are looking for a reliable and organised Part-Time Admin Assistant to join our team in Bracknell. This position offers flexible hours that could work around school runs and other commitments. You will provide essential administrative support to our service manager and the wider team, helping with various tasks such as maintaining databases, managing communications, and assisting with report preparation.
Key Responsibilities for the Admin Assistant:

• Maintain databases and records: Upload service reports to the diary, collate job sheets and visit reports, and ensure proper storage of documents.
• Manage scheduling: Review and update engineers' diaries, check customer machine hours via ‘webvisu’, and help forecast servicing schedules.
• Assist with bookings: Arrange travel for engineers, including hotel, flight, and ferry bookings, and ensure all accommodation details are correctly recorded and communicated.
• General administrative tasks: Handle phone and email communications, prepare reports, assist with internal communications, and provide support to the service manager as needed.

Skills & Experience Required for the Admin Assistant:

• Attention to detail: Ability to manage tasks accurately and efficiently.
• Technology-savvy: Proficient in using computers, software applications, and technology tools (experience with Sage or similar software a plus).
• Strong communication skills: Both written and verbal, with the ability to communicate clearly and professionally.
• Excellent organisation & time management: Ability to prioritise tasks, manage multiple responsibilities, and meet deadlines.
• Customer service skills: Experience dealing with customer inquiries and ensuring high levels of service.
• Self-motivated: Capable of working independently with little supervision.

Ideal Candidate to secure the Admin Assistant position:

• Someone looking for flexible, part-time hours.
• Reliable and self-driven with strong organisational skills.
• Comfortable working in a fast-paced environment while maintaining accuracy.

This is a fantastic opportunity for someone looking for a flexible role that fits around family or other commitments. If you have experience in administrative support and are looking for a part-time position, we’d love to hear from you!
Apply today to join our team as an Admin Assistant and support us in delivering outstanding service.