Admin Support

Job summary

Title: Admin Support

Part-time: 22.5 hours per week

Mandatory: Monday to Friday

Are you an experienced, highly motivated administrator looking for a new challenge? Are you approachable, friendly, and compassionate with enthusiasm for developing new skills? If this describes you then this could be the job opportunity for you.

Please be advised that sponsorship is not eligible for this post.

A full UK driving license is an essential requirement. Please note that an international driving license is not accepted.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

You will provide comprehensive and accurate admin and clerical support to operational and clinical teams within our Adult Cardiology service. This will include production of clinical letters, booking/rescheduling patient appointments, accurate data inputting onto electronic patient records system, answering complex telephone queries, minute taking, and ordering.

The post holder will need to be flexible as they may be required to undertake cross site working to cover annual leave/sickness to meet the needs of the service.

Please be advised that this post offers part-time 22.5 hours.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential, and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity, and autonomy are promoted and are part of the organisation's core values.

Date posted: 14 April 2025

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,625 to £25,674 a year pro rata per annum

Contract: Permanent

Working pattern: Part-time

Reference number: 218-AC-B3-7125819

Job locations

University Hospitals Coventry and Warwickshire

Cillord Bridge Road

Coventry

CV2 2DX

Job description - Job responsibilities

• Work effectively as a team member.
• Supervise the day-to-day workload of Band 2 Admin Support staff.
• Provide an administrative service across all services in the building including word-processing, drafting, producing and proofreading for example meeting notes, reports, letters, and business documents from either audio, digital dictation or copy sources.
• Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate, and secure filing system that is easily accessible by all staff.
• Maintain spreadsheets and databases including the production of regular information reports.
• Be responsible for organising and servicing meetings/events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
• Procurement - order stationery, clinical supplies, and equipment stock.
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross-cover arrangements.

For further details of the role please see the attached job description.

Person Specification

Qualifications

Essential: See supporting documents

Experience

Essential: See supporting documents

Desirable: See supporting documents

Knowledge

Essential: See supporting documents

Desirable: See supporting documents

Skills

Essential: See supporting documents

Commitment to Trust Values and Behaviours

Essential: See supporting documents

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: University Hospitals Coventry and Warwickshire NHS Trust

Address: University Hospitals Coventry and Warwickshire

Cillord Bridge Road

Coventry

CV2 2DX

Employer's website: https://www.jobsatuhcw.co.uk