Admin Officer- Executive PA

Admin Officer – Executive PA

Our Client, an international company with offices in the City of London, is looking to recruit an Admin Officer.

Key Responsibilities:

• Provide professional secretarial support and personal assistance to the Chief Representative of the Company.
• Provide administrative support to the Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.
• Arrange meetings and manage the diary for senior management (SM).
• Organise business and personal trips for SM both within and outside the UK.
• Meet and greet high-profile customers and guests of SM.
• Manage budgets and accounts (including bookkeeping) and process and record all expenses for SM.
• Organise lunches, dinners, parties, and receptions.
• Responsible for booking golf club memberships, maintaining records, and managing bookings, fees, and expenses.
• Handle customer and client hospitality, including booking hotels, arranging transportation, buying gifts, and booking golf courses.
• Manage all relevant activities (including Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society, and other Japanese social activities related to the Company in the UK.
• Advise on, assist in choosing, and book restaurants and other venues for functions.
• Act as an intermediary between staff, customers, and SM.
• Support EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC, etc.) and security management tasks.
• Manage car lease and chauffeur company arrangements.
• Provide support to the Personal Assistant (PA) to the Managing Director (MD) as needed.

Skills:

• A bright professional with a flexible approach.
• Well-organized with the ability to use initiative.
• High levels of literacy and numeracy.
• Good communication skills in English.
• A good working knowledge of Word, Excel, and PowerPoint is essential, along with effective email communication skills.
• Open-minded, respectful, and a team worker.

The Client is based in St Pauls, London.

This is a 3 days in the office position.

The salary for this role is circa £40K plus overtime.

To apply, please send your CV in Word format along with your salary and notice period.