Admin Assistant

Huntress - Key Accounts; Stirling; On-site; GBP 25,000 - 35,000; Full time

Job description

A Global Company is seeking an Admin Assistant to join their team on a contract basis for 6 months, with the potential to extend. The role is fully onsite.

The role will be providing administrative support to 5 senior sales directors in the team.

Duties:

1. Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings;
2. Co-coordinating domestic and international travel on behalf of the directors including accommodation and transfers.
3. Book meeting rooms, catering, and AV for director's meetings.
4. Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
5. Preparing expenses for each director and providing guidance and policy support to the wider team.
6. Managing logistics for all internal and external meetings/presentations for directors.
7. Manage and monitor actions from each sector Leadership meetings.
8. Ensuring all briefing papers and supporting information for internal/external meetings are given to the directors in a timely manner.

Skills and Experience:

1. Has a self-motivated, hands-on, can-do attitude.
2. Is friendly and approachable, with an outgoing personality to mix well with strong sales teams.
3. Gets excited by new technology and is embracive of change.
4. Is proficient in Microsoft Outlook and Office. Good knowledge of other MS products and social media/Yammer - enjoys communicating with others.
5. Can actively demonstrate their problem-solving skills and how they step forward to lead.
6. Has the ability to deal with numerous competing demands and a range of different people.
7. Thrives when working to tight deadlines, multitasking, and facing pressure.
8. Enjoys working in a fast-paced, high-tech multinational, multi-time-zone culture.
9. Can adapt and be versatile.

If you feel you fit the above criteria, please apply today.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.