Accounts Receivable Assistant

About Talogy

We are Talogy, the talent management experts. We craft solutions that screen, select, develop, and engage talent worldwide. By uniting the leading psychologists, data scientists, developers, and HR consultants, we bring the power of psychology and technology together so you can make the best data-driven people decisions. With more than 30 million assessments delivered each year in more than 50 languages, we help clients discover organizational brilliance.

Learn more about what we do at: talogy.com

About the Role

The Accounts Receivable Assistant at Talogy is a core contributor who supports the end-to-end accounts receivable process, providing accurate and timely processing of invoice distribution, collections, and customer account reconciliations. The person in this role works closely with various departments and external vendors to maintain strong relationships for delivering a core aspect of our financial operations.

This role is a full-time permanent position, 0900-1730, Monday to Friday, although flexible working hours would be considered on request. This role can be performed remotely; however, proximity to our Guildford office is preferred so that working from the office can be done on a regular basis (e.g., once a week).

Role Responsibilities

The Accounts Receivable Assistant role is primarily responsible for:

• Sales invoicing
  • Prepare and issue sales invoices to customers promptly, liaising with the internal teams to ensure that the billing is complete and on time.
  • Updating/Maintaining the CRM with the relevant invoicing information.
  • Collating information and raising monthly or ad-hoc expenses invoices to specific clients.
  • Setting up new clients on the system and ensuring all documentation is provided and correct.
• Credit Control – Monitor and chase overdue payments from customers.
• Respond to and resolve queries relating to customer inquiries regarding invoices, statements, and payment-related issues in an accurate and timely manner.
• Provide team cover on reconciliation of bank accounts.
• Perform general finance administrative tasks, such as roll forward of Excel spreadsheets for weekly bank and cash reporting.
• Assist with collating information for the external auditors as requested.
• Undertake other ad-hoc duties as required.

Knowledge, Skills and Experience Requirements

Essential:

• At least one year of experience in data entry within a finance team or in an administrative role.
• Attention to detail.
• Good MS Excel and Word skills.
• Good communication skills with internal and external individuals.
• Excellent organization and time management skills.
• Ability to demonstrate working to deadlines successfully.

Desirable:

• Use of accounting system NetSuite.

Benefits

Talogy offers a variety of competitive workplace benefits, including financial planning support, time off benefits, employee assistance programs, medical cover, and participation rewards. We have a vibrant social culture, and we provide opportunities for employees to engage in volunteering and charity activities.