Accounts Receivable (A/R) Specialist

and the job listing Expires on May 1, 2025

Internship Accounting, Data Analytics, Economics & Finance

An Accounts Receivable (A/R) Specialist is responsible for managing a company’s incoming payments, ensuring that invoices are processed correctly, and handling customer account balances. Below is a typical job description for an A/R Specialist:

Job Title: Accounts Receivable (A/R) Specialist

Job Summary:

The Accounts Receivable Specialist is responsible for managing the company’s accounts receivable ledger and ensuring that payments are processed and recorded accurately and timely. This role requires a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

1. Create, send, and manage invoices for customers, ensuring accuracy and timely delivery.
2. Follow up on outstanding invoices to ensure timely payments.
3. Work closely with the sales department to ensure that invoices reflect the correct products/services and prices.
4. Payment Processing:
5. Record incoming payments and apply them to the appropriate customer accounts.
6. Reconcile customer accounts and resolve discrepancies as needed.
7. Collections:
8. Contact customers regarding overdue accounts and negotiate payment plans when necessary.
9. Manage collection efforts in accordance with company policies and legal guidelines.
10. Customer Service:
11. Respond to customer inquiries regarding billing, payments, and account status.
12. Work with customers to resolve payment issues or disputes.
13. Reporting and Documentation:
14. Maintain accurate and up-to-date records of all financial transactions.
15. Generate aging reports and assist in the preparation of financial statements.
16. Work closely with the accounting team and sales department to ensure that processes are running smoothly.
17. Assist with audits, both internal and external, as needed.

Required Qualifications:

Education:

1. High school diploma or equivalent required.
2. Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Experience:

1. Proven experience in an accounts receivable or similar financial role.
2. Familiarity with accounting software and ERP systems.

Skills:

1. Strong attention to detail and organizational skills.
2. Excellent communication and customer service skills.
3. Ability to manage multiple tasks and meet deadlines.
4. Proficient in Microsoft Excel.

Preferred Qualifications:

1. Experience with payment processing systems and electronic funds transfer (EFT).
2. Knowledge of legal regulations regarding debt collection.
3. Bilingual skills (preferred but not required).

Working Conditions:

Full-time position. Work takes place in an office environment.