Accounts Payable Supervisor

Hydro Energy Group is a leading contract recruitment company specialising in Offshore Energy projects. We connect top talent with businesses worldwide, ensuring a seamless recruitment process for both candidates and clients. We are looking for a Timesheet & Pay Supervisor to oversee the accurate and timely processing of timesheets, payroll, and payments for our contract workforce.

Role Overview

The Timesheet & Pay Supervisor will be responsible for managing the entire timesheet and payroll process for contract workers, ensuring accurate and timely payments while maintaining compliance with company policies and relevant regulations. This role requires strong attention to detail, excellent problem-solving skills, and the ability to work efficiently in a fast-paced recruitment environment.

Key Responsibilities

Timesheet Management

1. Oversee the collection, validation, and processing of contractor timesheets on a weekly/monthly basis.
2. Ensure all timesheets are submitted and approved by clients within set deadlines.
3. Resolve any discrepancies or queries related to timesheets in a timely manner.
4. Work closely with recruiters and contractors to ensure smooth submission and approval processes. Direct communication will be essential.

Payroll & Payment Processing

1. Accurately process contractor payments based on approved timesheets.
2. Liaise with payroll providers and finance teams to ensure correct deductions and compliance.
3. Manage contractor payment schedules, ensuring timely and accurate payments.
4. Reconcile payroll reports and resolve any payroll-related issues.
5. Ensure all payments adhere to legal and contractual obligations, including tax and compliance requirements.
6. Supporting credit control with queries around POs / invoice queries.

Compliance & Financial Reporting

1. Maintain compliance with HMRC, IR35, and other relevant payroll and tax regulations.
2. Generate and present reports on payroll, contractor costs, and financial metrics as required.
3. Accurately maintain contractor payment report and check against CMS.
4. Support audits by providing necessary payroll and timesheet documentation.

Stakeholder Communication

1. Act as the primary point of contact for contractors regarding timesheets and payroll queries.
2. Liaise with clients, ensuring approvals and invoicing processes are followed correctly.
3. Collaborate with finance and recruitment teams to ensure smooth payment operations.

Requirements & Skills

1. Experience: Minimum 3+ years in payroll, timesheet processing, or contractor management (preferably in a recruitment or staffing agency).
2. AAT Level 2 (minimum) or AAT Level 3 (preferred).
3. Knowledge: An understanding of payroll processes, IR35 regulations, and compliance requirements in contract recruitment.
4. Technical Skills: Proficiency in payroll software (Xero), timesheet management systems, and MS Excel.
5. Attention to Detail: High level of accuracy in processing payments and handling data.
6. Problem-Solving: Ability to resolve payroll discrepancies and contractor queries efficiently.
7. Communication: Strong interpersonal skills to liaise with contractors, clients, and internal teams.
8. Organisational Skills: Ability to manage multiple deadlines in a fast-paced environment.

Benefits

1. Competitive salary and performance-based incentives / bonuses.
2. Pension scheme.
3. Cycle to work scheme.
4. Career development and training opportunities.
5. Collaborative and dynamic work environment.

How to Apply

If you are a detail-oriented payroll professional with experience in timesheet and contractor pay management, we'd love to hear from you! Please submit your CV and a cover letter outlining your relevant experience. For an informal discussion please contact me on cg@hydroeg.com.