Accounts Payable Specialist (Remote)

M3 Global Research; London; Remote; GBP 100,000 - 125,000

Job description

About M3: A Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include mdlinx.com, m3.com, research.m3.com, Doctors.net.uk, medigate.net, and medlive.cn. M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes’ Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India.

Job Description

Ownership of the account payable ledger:

1. Production of twice monthly payment lists from NetSuite for bank processing to payment
2. Match supplier invoices to Company system (MR system)
3. Organize invoice approval and assist in any query resolution
4. Input the invoices onto NetSuite

Bank accounts:

1. Produce bank payment on the Barclays internet system
2. Enter payment amounts and references correctly
3. Ensure bank beneficiary details are correct and updated when necessary
4. Co-ordinate bank approvals in line with the payment cut-off times
5. Reconcile all bank accounts periodically and at each month end
6. Report daily bank balances and movements

Manage staff expenses and the company credit card process including inputting expense forms and generating expenses payments in line with the bank payment process above.

Provide assistance to the Financial Controller and Finance team when needed.

Qualifications

1. Fluency in Business English (written and spoken)
2. At least 2 years’ experience in a Senior Accounts Payable role
3. Math’s A level or equivalent
4. Excellent computer skills
5. Excellent customer service skills

Position-specific/technical skills required:

1. Excel / Outlook
2. Accounting system – NetSuite (desirable but training will be provided)

Soft skills/personality traits required:

1. Target driven
2. Tenacity
3. High attention to detail
4. The ability to prioritize a heavy workload
5. Able to work alone or as part of a team
6. Able to build a good rapport with clients and colleagues

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