Accounts Payable Specialist

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Sage Parts is the world's largest supplier of GSE (Ground Support Equipment) and airport-related equipment replacement parts with operations in The United States, Canada, Chile, France, Hong Kong, Singapore, Peru, South Africa, The Netherlands, and The United Kingdom. Sage Parts supplies replacement parts and accessories for all types and brands of GSE. Sage provides supply chain management, on-site supply services, single source supply, logistics solutions, engineering solutions and other cost reduction programs.

Summary:

The Accounts Payable Associate will support the Finance Department by reconciling vendor accounts and ensuring that all invoices are entered timely and accurately. This position requires Accounts Payable experience within Europe, knowledge of VAT, and will handle a high volume of invoice discrepancies, vendor reconciliations, open Purchase Order and RPT (return pick ticket) review, credit card reconciliations and expense report processing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Vendor Reconciliations – manage vendor statements to ensure that all invoices have been processed and resolve any purchase order, invoice and payment discrepancies.
2. Credit Card Reconciliations – ensure that all credit card transactions are properly recorded and up to date for each month end close.
3. Expense Reporting – reviewing all approved expense reports and importing into ERP.
4. Invoice Processing – entering all non PO invoices for expenses such as rent, professional fees, utility bills and car leases.
5. Payments – responsible for selecting vendor payments on weekly cash requirements and preparing payments for review and approval.
6. Purchase Order and RPT review – regular review and audit of the open purchase orders and RPTs older than 90 days. Requesting credits or refunds as applicable.

REQUIREMENTS / REQUESTED QUALIFICATIONS:

1. 3+ years’ experience of applicable Accounts Payable processing required
2. Must have VAT experience within UK, multi-country VAT experience preferred
3. Experience with multi locations, multi currencies and multi companies a plus
4. Three-way match experience
5. Demonstrated ability to manage multiple projects
6. Self-starter who is result driven that can meet deadlines
7. Highly organized with great attention detail
8. Analytical and problem-solving skill set
9. Ability to thrive in fast paced work environment
10. Proven interpersonal skills, professional appearance and demeanor
11. Intermediate knowledge of Excel (v-lookups and pivot tables)

We stand behind our customers, products, and services as responsibility, support and continuous improvement are the key words which drive our work attitude. We also believe in work as an essential way to achieve success, and we aim to build a work environment which fosters individual growth and personal achievement for our employees through empowerment.

If our values match yours, we would like to hear from you!