Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST

Duration: 6 months (Flexible to extend)

Location: Speke – Liverpool (2-3 days in the office per week)

Pay rate: £13.85 per hour PAYE

Hours: 37.5 hours per week

Job Purpose: To ensure accurate invoice, travel expense and payment processing. To support and liaise with all stakeholders ensuring that any supplier issues within the P2P space are resolved promptly. To monitor and ensure compliance to KPIs. To perform supplier statement reconciliations and supplier account housekeeping.

Key Duties & Responsibilities

1. Ensure accurate processing of circa 500 incoming invoices per week from suppliers.
2. Monitor and respond within 48 business hours to any queries coming in to Accounts Payable inbox.
3. Make accurate payments to suppliers, aiming to achieve 90% paid on time.
4. Review, approve and pay employee expense reports via our SAP Concur system.
5. Maintain Issue log for allocated entities and hold weekly meetings with internal stakeholders to ensure that issues are resolved within agreed timescales.
6. Ensure that key supplier statements are being reconciled and take any necessary corrective actions.
7. Support stakeholder and supplier escalations related to invoices/payments whilst liaising with relevant departments as necessary to ensure enquiries are dealt with in a timely manner.
8. Support Masterdata process, including liaising with the business on amending and creating new supplier accounts ensuring that internal stakeholders are kept appraised of progress and expected resolution dates.
9. Support the business via teams/telephone calls regarding any P2P issues ensuring that the issue is resolved, keeping all parties informed of progress and driving to resolution.
10. Liaise with Procurement team to help ensure smooth end to end P2P process.

Essential Requirements for the role

1. Good eye for detail and good planning and organisational skills.
2. Ability to multitask and work in a busy, fast paced, challenging environment.
3. Ability to take initiative and a practical approach to problem solving.
4. The ability to build effective relationships with key stakeholders and suppliers.
5. The ability to work well in a team and collaborate with others.
6. Positive and flexible approach to work.

Desirable Requirements for the role

1. Previous AP experience in a similar role.
2. Good IT skills, including knowledge of SAP & Microsoft Office packages.
3. Accounting qualification (HNC, HND, AAT, Degree or equivalent level).
4. Working knowledge of general accounting procedures.

Reports to: Accounts Payable Lead