Accounts Payable Clerk (Vendor Master Team)

CLYDE UK SERVICES COMPANY; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job description

Accounts Payable Clerk (Vendor Master Team)

The Role
Department: Finance
Location: Glasgow
Role: Accounts Payable Clerk (Vendor Master Team)
The Team
The Scottish Finance Team is composed of six members located in our Glasgow and Edinburgh offices, including one Supervisor, one Senior Accounts Payable Clerk, and four Accounts Payable Clerks.
Payments
We are currently seeking a detail-oriented and proactive Accounts Payable Clerk to join our New Vendor Team. This role is essential in ensuring the smooth onboarding and management of new vendor accounts, contributing to our overall financial operations.
Key Responsibilities

1. Facilitate the onboarding process for new vendors, including collecting and verifying necessary documentation and information.
2. Enter and maintain accurate vendor data in the accounts payable system, ensuring compliance with the firm's policies and procedures.
3. Review vendor applications and conduct due diligence to assess vendor eligibility and risk.
4. Collaborate with internal departments to resolve any issues related to new vendor setups and ensure timely processing of vendor requests.
5. Respond to inquiries from vendors regarding onboarding status, documentation requirements, and payment processes.
6. Monitor and update vendor records to ensure accuracy and completeness, including contact information and payment details.
7. Support the Accounts Payable team in processing invoices and payments related to new vendors as needed.
8. Participate in the continuous improvement of vendor onboarding processes, identifying opportunities for efficiency and effectiveness.
9. Liaise with the accounts payable team across the UK to ensure the supplier creation journey remains quick and seamless.
10. Collaborate with team members to ensure compliance with financial policies and procedures.
11. Provide support for audits and assist with any inquiries related to accounts payable.
12. Assist in maintaining compliance with relevant regulations and company policies related to vendor management.
13. Any other duties considered reasonable.

Essential Skills & Experience

1. Excellent Microsoft Excel skills
2. Excellent attention to detail
3. Strong interpersonal skills
4. Maintain a positive "can do" attitude at all times
5. First-rate organisational skills and ability to prioritise competing workloads
6. Elite experience, specifically Elite 3e is ideal
7. Understanding of VAT regulations
8. Strong numeracy skills
9. Excellent written & verbal communication skills
10. Professional telephone and email manner

The Firm
Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way, progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals, and 5000 people overall in over 60 offices and associated offices worldwide.
Our Values

• Work as one: We are a globally connected team of talented people who act with a firm-first mentality to achieve success.
• Excel with clients: We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do.
• Celebrate difference: We help each other to be at our best and believe our differences result in greater achievement.
• Act boldly: We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth.

Business Services Competencies
Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations. The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.