Accounts Payable Clerk - 9 Month FTC

easyJet; Luton; Hybrid; GBP 25,000 - 35,000; Full time

Job description

JOB DESCRIPTION

Accounts Payable Clerk

COMPANY

We have disrupted the way people travel since we started 25 years ago, and we don’t intend on stopping. We may be facing the biggest challenge in our history, but we are confident that throughout the pandemic we have taken the right action to build back stronger and better – and we want you to play a part in that and #belongherewithus.

We know that flexibility, balance and wellbeing are more important than ever right now. Whether that’s working remotely, part time, or needing extra support when times are tough – we are always #happytotalkflex.

Different perspectives and experiences add value to the way we do business. Giving a ‘warm welcome for everyone’ is at the heart of what we do every day regardless of gender identity and expression, race, disability, age, sexual and/or romantic orientation, religion and nationality; because it’s clear to us that our people set us apart.

When you fly with us, you’ll see we have bags of passion for travel and getting you to your destination with the best experience possible. Working in our non-flying roles is no different, and our culture, known as our Orange Spirit, is a real thing. We work hard and laugh loud. We roll our sleeves up and we get stuck right in. It’s fast paced, and you need to be resilient, but the experience you gain when developing in #orangeyears is like no other - one year at easyJet is like three years somewhere else.

We’re Europe’s leading airline – with a network of over 1000 routes across 35 countries. We lead the industry in data, digital, web, engineering, and operational innovations, to make travel easier and great value for our customer.

We take sustainability seriously. We’re acting on carbon now, as the first and only major airline in the world to offset 100% of our direct carbon emissions as well as stimulating the development of radical new technologies to ultimately achieve zero-emissions flying in the future.

We have also been named as Britain’s Most Admired Company of 2020 in the transport sector, retaining the leading position for a second year running. We support. We empower. We excite. And we do it our way. We’re uniquely different. We’re easyJet.

TEAM

The Accounts Payable team consists of 12 clerks and 2 Accounts Payable supervisors, each supervisor looks after 6 clerks. The team processes a high volume of transactions within a fast-paced environment. It is a challenging role for an experienced Accounts Payable clerk and is a great place to start your finance career with a pathway to accounting roles.

JOB PURPOSE

Responsible for processing a high volume of supplier invoices, which includes coding, checking, and matching of invoices. To manage a range of supplier accounts including statement reconciliations, referral chasing, and query resolution. Accuracy and attention to detail are key for professionals in this role.

JOB ACCOUNTABILITIES

1. Post invoices and credit notes into Purchase Ledger system ensuring adherence to procedures for tax control and input validation, and payments are made to agreed supplier payment terms.
2. Refer all invoices that are unable to be processed to the correct PO originator for resolution. Monitor progress and escalate through referral process with the support of Supervisor.
3. Resolve all queries on a timely basis (3 day rotation).
4. Support the No PO no Pay policy.
5. Ensure allocated supplier accounts are reconciled on a monthly basis and any issues resolved.
6. Creating and verifying new supplier accounts on the system.
7. Create new expenses accounts and process any expenses to ensure they are paid promptly.
8. Proactively driving correct process within the business with support of Supervisor.
9. Continually review ways of working and support process enhancement by providing both constructive input and being flexible in style.
10. Work as a Team towards the achievement of Monthly & Annual Targets.
11. Ensure monthly SLAs are achieved and maintained.
12. Assist Purchase Ledger Supervisors with ad-hoc tasks as and when they arise.
13. Provide on-the-job training support to new team members as needed.
14. Assist with the implementation of process improvements.

KEY PERFORMANCE INDICATORS

1. To process at least 700 invoices per month.
2. At least 40 supplier reconciliations per month.
3. First time match of at least 90%.
4. Items in workflow to be kept to a minimum.
5. Accuracy.

COMPETENCIES

1. Ownership and Delivery. Has a clear focus to deliver results, working to targets, reviewing progress and adapting their plans accordingly, motivating themselves/the team to achieve.
2. Innovation and Change. Is open to new ways of doing things and questions existing approaches, views change as an opportunity, comfortable working in a dynamic and ambiguous environment.
3. Building Relationships. Expresses ideas confidently and clearly, builds positive and constructive relationships with others, gets to know colleagues within their own team and supports them to ensure team goals are achieved.

KEY SKILLS REQUIRED

1. Have an understanding of a Purchase Ledger function.
2. Methodical and organised approach to work.
3. Good communication skills (verbal and written).
4. The ability to analyse and solve problems.
5. The ability to work as a team to fulfil targets.
6. Basic knowledge of Microsoft Word / Excel / Outlook.
7. Agresso experience desirable.

BENEFITS

1. Competitive base salary.
2. Up to 20% bonus.
3. 25 days holiday per year.
4. BAYE, SAYE & Performance share schemes.
5. 5% pension.
6. Life Assurance.
7. Flexible benefits package.
8. Excellent staff travel benefits.

LOCATION & HOURS OF WORK

This full-time role will be based in Luton (Hybrid/remote working options available) and will be 40 hours per week.

#LI-TA1

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