Accounts Payable Clerk

Kenton Black Ltd; Walsall; On-site; GBP 22,000 - 30,000; Full time

Job description

YOU MUST BE RESIDING IN THE UK CURRENTLY, HAVE UK BASED EXPERIENCE AND NOT REQUIRE A SPONSORSHIP TO APPLY FOR THIS POSITION, PLEASE OTHERWISE DO NOT APPLY AS YOUR APPLICATION WON’T BE PROCESSED.
You must meet all the ‘essential criteria’ also for your application to be considered.

Company details and job overview:

Kenton Black Finance have partnered with a large engineering specialist that has over 40 years’ experience working UK-wide. The company employs over 1000 staff and is now recruiting for a permanent and full-time Accounts Payable Clerk. You will administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

Your new job as the Accounts Payable Clerk:

1. Sorting post, dealing with exceptions and any urgent requests, queries, particularly on stop accounts.
2. Register Purchase Ledger and Sub contract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
3. Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for the payment run.
4. Query resolution monitoring and control.
5. Supplier reconciliation (preferably in excel format) to be performed in line with KPI’s.
6. Chase any missing invoices or credits with vendor and request a copy.
7. Accounts Payable Journals – to correct errors etc.
8. Direct Debits – Reconcile account, process documents & match against payments taken directly from our bank account.
9. Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
10. Ensuring the supplier email address recorded in the system is up to date and correct.
11. Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement.
12. Working to agreed performance standards/targets.
13. Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by Manager execute for payment and pass to Treasury.
14. Providing remittance information to vendors as and when required.
15. Vendor master file set up and maintenance, confirming bank details directly with suppliers.
16. Checking all details are up to date on the vendor master file e.g. correct name, address, VAT and Company registration numbers, bank details etc.
17. In time – to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations – skills dependent.

Experience & skills required to apply:

1. Strong IT skills including MS Office (Excel, Word).
2. Strong verbal and written communication skills.
3. Ability to produce accurate, relevant information in a timely manner.
4. Work well with other colleagues.
5. Proactive in problem solving.
6. Adapts well working on their own or in a team environment.
7. The ability to work under pressure and to deadlines is required.

Benefits include:

• 5% Company pension contribution.
• Life Assurance at 2 x notional salary.
• Single person’s private medical cover.
• Permanent Health Cover.
• Company Profit Share Scheme.
• Career Development and ongoing training.
• Staff Referral Scheme.
• 25 days annual leave with additional loyalty days (Full-Time equivalent).
• Volunteering Scheme.
• Environmental and Social Value initiatives.

Kenton Black Finance operates across the UK as a market leading recruitment partner, specialising in the attraction of finance talent across both permanent and interim requirements. With a team of dedicated experts, each with longevity operating in the finance arena, we maintain a proven track record and have established partnerships with businesses both large, small and those in their infancy. Market leaders, we provide recruitment solutions from entry level finance to directorship professionals. Operating from local offices in Manchester, Leeds, Liverpool, Birmingham, London, Aberdeen and Glasgow, Kenton Black Finance remains a dynamic and effective recruitment partner who represents and attracts only the finest finance talent in the local area and across the UK.