Accounts Payable Clerk

Barhale Holdings; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job description

About Barhale
Who are Barhale?
Barhale is a business founded on family values having been established by our Chairman, Dennis Curran in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors including:

Water
Transport
Built environment
Energy

We operate as a tier one partner for blue chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects developing long-term relationships based on delivering to the Barhale values which have been integral to our business since their inception in 1985.
Our direct delivery model is at the core of everything we do as we believe that people are our greatest asset. Therefore, we robustly source, train and retain all our own frontline delivery teams as well as management and support services. We employ over 1,200 employees nationwide.
We possess a range of specialist skills to support our civil engineering and infrastructure activities including:

Tunnelling
MEICA
Temporary and permanent design
Steel-fabrication
Signs (design and fabrication)
Health & safety equipment and products including PPE

Company Website:
https://www.barhale.co.uk/
Company Showcase Video:
https://www.youtube.com/watch?v=XFqsoclCUZA
Why join Barhale?

As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment to our business strategy, ethos and philosophies.
Job security, long-term secured work through various frameworks and large infrastructure schemes
Broad range of civil engineering and mechanical and electrical schemes across some of the UK’s largest infrastructure projects and clients
Strong career progression as demonstrated by our track record in promoting from within as we believe this is a key driver to our success
Skills Development and Training

Accounts Payable Clerk

The Role:
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.

Key Responsibilities:

1. Sorting post, dealing with exceptions and any urgent requests, queries, particularly on stop accounts.
2. Register Purchase Ledger and Sub contract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT).
3. Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for the payment run.
4. Query resolution monitoring and control.
5. Supplier reconciliation (preferably in excel format) to be performed in line with KPI’s.
6. Chase any missing invoices or credits with vendor and request a copy.
7. Accounts Payable Journals – to correct errors etc.
8. Direct Debits – Reconcile account, process documents & match against payments taken directly from our bank account.
9. Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
10. Ensuring the supplier email address recorded in the system is up to date and correct.
11. Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
12. Working to agreed performance standards/targets
13. Select suppliers for weekly payments (from list provided), check and authorise payment proposal list, when authorised by Manager execute for payment and pass to Treasury.
14. Providing remittance information to vendors as and when required.
15. Vendor master file set up and maintenance, confirming bank details directly with suppliers.
16. Checking all details are up to date on the vendor master file e.g. correct name, address, VAT and Company registration numbers, bank details etc.
17. In time – to be able to cover for colleagues in their absence, e.g. subcontract ledger (Certifications), cash postings, and Sales Ledger invoices and valuations – skills dependant.

Contribute to the improvement of processes

Understand and respond to the needs of Vendors, team members, colleagues and managers
Raise issues and concerns constructively and offer solutions
Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS)

Key Measures and Targets

1. No of invoices/credits registered against daily/monthly targets
2. Accuracy of data entered – error rate
3. Monthly Supplier Reconciliations – set against KPI
4. No accounts on stop
5. No of queries not resolved within a timely period
6. Monthly reporting & KPI’s
7. No of invoices not registered at month end

Key Relationships

1. Commercial Manager
2. Commercial Team
3. Project Teams
4. Clients and contacts
5. Subcontractors
6. External stakeholders

About you

Essential

1. Strong IT skills including MS Office (Excel, Word)
2. Strong verbal and written communication skills
3. Ability to produce accurate, relevant information in a timely manner
4. Work well with other colleagues
5. Proactive in problem solving
6. Adapts well working on their own or in a team environment
7. The ability to work under pressure and to deadlines is required

Caring and investing in you
Our values have been embedded at Barhale for over 40 years and they are our guiding principle regarding how we care and invest in people. Our values are our commitment to being a people-centric company.
As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.
From the moment you join us, your wellbeing and career aspirations will be supported by;

1. Competitive salary
2. Company Pension
3. Life Assurance
4. Private Medical
5. Profit share scheme
6. 25 days annual leave in addition to 8 public bank holidays and loyalty days
7. 8 hours leave of absence for volunteering
8. Employee Assistance Programme to support your mental, physiological and financial wellbeing
9. Flexible benefits via salary sacrifice
10. Company car/green car scheme/car allowance/Van (dependent on position)
11. Leadership & management training and coaching
12. Regular line management engagement and appraisal to support your career progression
13. Development supported by internal and externally delivered training
14. Flexible working arrangements
15. Annual salary review
16. Continuous service awards

Would you like to know more?
Please contact our Recruitment team via [e-mail]