Accounts Payable Clerk

Who we are:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

We encourage you to apply if your qualifications and experience are a good fit for any of our openings.

Your role:

Reporting to the Team Lead, Accounts Payable, you will play an integral role in the global accounts payable function at Global Relay and will be responsible for ensuring that the day-to-day needs of the AP department are met and that financial policies and procedures pertaining to the payable cycles are adhered to. You will be the first Accounts Payable team member to reside outside of our global headquarters in Vancouver, Canada. Your role will be to provide support at a local time zone level for our operations in London, Stockholm, and abroad. While this role is situated in London, you will still be highly integrated with our greater Finance & Accounting team that primarily operates out of Vancouver—providing excellent exposure to someone wanting to grow their career in a truly international business.

Your responsibilities:

• Process invoices on a daily basis, verifying that invoices comply with financial policies and procedures including approvals, department allocations, and ensuring a three-way match to appropriate documentation (i.e. against purchase orders, contracts, pre-approved budgets, etc.)
• Reconcile vendor statements to the accounts payable subledger
• Process employee expenses in SAP Concur and other month-end reimbursements as needed by the business
• Conduct due diligence procedures in setting up new vendor accounts and verifying electronic payment information
• Prepare weekly payment runs to ensure payments are made in a timely manner to avoid penalties and late fees
• Prepare and process ACH/EFT, wire transfers, and credit card payments
• Assist in the maintenance of the accounts payable subledger
• Maintain Excel versions of bank statements on a daily basis
• Prepare monthly reconciliations and other month-end procedures
• Reconcile credit card transactions, ensuring that all receipts are captured and coded appropriately in the accounts payable subledger
• Prepare and submit journal entries to record expenses, accruals, and inter-company transactions
• Field queries from staff and vendors concerning AP and expense claims, primarily focusing on vendors located in the UK and Europe
• Provide outstanding support to corporate credit card users primarily located in Europe
• Investigate and resolve various queries made to AP from both internal and external stakeholders; follow up with colleagues, vendors, department heads and managers as needed
• Assist the Financial Reporting & Tax team with ensuring appropriate documentation is obtained to support VAT filings
• Though this role is focused on Global Relay’s European operations, you will be required to assist with accounts payable duties in other jurisdictions as required
• Participate in ad hoc projects and initiatives when required
• Administrative tasks and other duties, as needed

Working conditions

This role may require overtime when there are impending deadlines.

About you:

• A minimum of 2-4 years of experience in an accounting department; experience in the software/tech industry in a subscription billing environment is an asset
• Diploma or certification in the business/accounting field is an asset
• Intermediate knowledge of MS Office skills (Word, Excel, Outlook)
• Solid understanding of the UK VAT regime
• Impeccable accuracy with numbers and high attention to detail
• Ability to multi-task and adapt to changing priorities
• Excellent telephone etiquette and ability to write clear, concise and formal business communications
• Ability to exercise tact and discretion and to be entrusted with confidential information
• Exceptional organisational skills with the ability to prioritise and manage time effectively
• Ability to work independently as well as within a team with minimal supervision
• Familiarity with cloud-based accounting systems (e.g. NetSuite, SAP Concur) an asset

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it’s flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.