Accounts Payable Assistant FTC - ARTS

Handle Recruitment; London; On-site; GBP 80,000 - 100,000

Job description

I am looking for a talented accounts payable assistant to join one of my world famous art gallery clients in the heart of London.

This role is ideal for someone who has a passion for art and enjoys being in the office as this role is onsite, however you will be working within a trendy, amazing space.

The Role:

I am seeking a highly motivated and detail-oriented Accounts Payable Assistant to join an established Finance team on a fixed-term basis for 13 months, covering maternity leave. This is a pivotal role responsible for overseeing and managing the day-to-day accounts payable functions, ensuring timely and accurate processing of invoices, expenses, and payments, while maintaining excellent relationships with suppliers.

The successful candidate will bring expertise in supervising high-volume transactions, exhibit exceptional attention to detail, and demonstrate a proactive approach to problem-solving. They will play a key role in upholding the integrity of our financial systems and ensuring compliance with internal policies and external regulations. Additionally, the successful candidate will manage and provide guidance to both Accounts Payable Assistants, ensuring effective delegation and workflow management.

Key Responsibilities:

1. Oversee and supervise the accounts payable processes, ensuring the accurate and timely processing of supplier invoices, employee expenses, and payments.
2. Supervise the use of financial systems, including Concur, Compleat, and Sage, to ensure efficient workflow and compliance with company policies.
3. Approve and process supplier invoices and employee expenses under set thresholds, ensuring correct coding and adherence to company guidelines.
4. Perform weekly bank reconciliations across multiple entities and currencies, ensuring that payments and receipts are accurately posted.
5. Manage VAT reconciliation for paid invoices and support international VAT reporting requirements.
6. Update currency exchange rates and maintain accurate financial records for audits and compliance purposes.
7. Monitor the finance inbox, ensuring all queries are addressed or delegated in a timely manner.
8. Collaborate with the wider Finance team to provide support and training on processes, and drive continuous improvements in accounts payable procedures.

Desirable Skills and Experience:

1. Previous experience in supervising payable function is essential, with a proven ability to manage high-volume transactions efficiently.
2. Proficiency in financial systems such as Concur, Compleat, and Sage.
3. Strong attention to detail and a high level of accuracy in financial processes.
4. Excellent organisational skills, with the ability to prioritise workload and meet tight deadlines.
5. Strong communication and interpersonal skills, enabling effective collaboration with internal teams and external suppliers.
6. Advanced proficiency in Microsoft Office, particularly Excel.
7. Experience in handling international VAT and multi-currency accounts is highly advantageous.
8. A proactive, problem-solving mindset and the ability to work both independently and as part of a team.
9. A commitment to maintaining the highest standards of professionalism and discretion.

Handle Recruitment is acting as an Employment Business in relation to this vacancy.