Accounts Payable Assistant

Job Title: Accounts Payable Assistant

Location: Chesterfield, Derbyshire

Salary: £25,000 Per Annum

Who We Are

We’re one of the largest adult social care providers in the UK today – and we plan to keep growing and benefiting more lives. Our support is dynamic, person-centred and fulfilling, so people can enjoy a flourishing life. We deliver care and support with energy, passion and positivity.

We're very proud to be recognised as one of the best organisations to work in by ‘The Sunday Times Best Places to Work 2024'.

Our Values

Our values reflect us all and they’re at the heart of everything we do. They set out our culture, the way we behave and the way we do things. Our colleagues are passionate, kind and resilient and they go the extra mile for the people we support and each other. We have this expectation of all of our colleagues. As a leader, you’ll embody our values in action and inspire and motivate your teams to do the same.

Role Overview

The Accounts Payable Assistant is responsible for all aspects of the accounts payable process for 2-3 companies that form part of our group. Working as part of a small team supporting our business in England, this role reports to the Accounts Payable Team Leader. Key responsibilities include invoice processing, query resolution, and approval across a broad base of supplier invoices, as well as proposing payment runs for approval.

Your Responsibilities

1. Process all supplier invoices and add them to the accounts payable ledger.
2. Ensure invoices are approved appropriately in line with the delegated authority matrix before being presented for payment.
3. Resolve invoice queries with suppliers, liaising with relevant internal business teams.
4. Check the validity of invoices for rent increases and void rooms in properties operated as care services.
5. Perform due diligence and gain approval for any new suppliers to be added to the ledger.
6. Propose payment runs for approval by the Financial Controller and prepare BACs files for upload and approval via the bank.
7. Reconcile supplier statements for key supplier accounts.
8. Transfer funds to the Soldo platform and allocate funds to service wallets on a weekly basis.
9. Conduct Soldo reporting and weekly checks, including the upload of receipts and ensuring the appropriateness of transactions.

The Main Skills and Experience for This Role

Essential

1. Experience of working in an accounts payable role for a medium-sized business.
2. Excellent communication skills, liaising with suppliers and internally with senior leaders for invoice approvals.
3. Focus on continuous process improvement.

Desirable

1. Experience of using Sage 50/200 and Oracle NetSuite.
2. Experience in the care sector.

Our Support

We go beyond expectations for our colleagues as well as the people we support. Our reward package includes much more than pay, 25 days of annual leave + bank holidays and pension. Your birthday off with pay after a year of service and there is a £300 refer a friend scheme too!

In addition, we also offer the following:

1. Industry-leading recognition
2. Social, financial and emotional wellbeing
3. Training and development to reach your potential

If you’re ready for a job that can truly make a difference and you’re up for a challenge, then this is the role for you!