Accounts Payable Administrator

Costello Medical; Cambridge; Hybrid; GBP 29,000; Full time

Job description

Role Summary

• Responsibilities: As an Accounts Payable Administrator focusing on the company’s purchase ledger, you will utilise your existing experience to play a key role in delivering a wide range of financial tasks, quickly taking on significant responsibility across the Finance function.
• Salary: Up to £29,000 per annum, depending on your experience.
• Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training, and more.
• Role Type: Full-time, permanent.
• Start Date: We are currently recruiting for start dates throughout 2025, including June and July, and you will be asked to state your availability on your application form.
• Application Deadlines: While there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found.
• Location: This role is available in our Global Headquarters in Cambridge.

About the Role

As an Accounts Payable Administrator at Costello Medical, you will be responsible for the effective processing of our purchase ledger within the Finance team, as well as playing a key part in the development of our financial processes, allowing for real autonomy in the role. You will also have the opportunity to take on additional responsibilities across the Finance function, enabling you to take initiative and proactively shape the role as it evolves.

Key responsibilities will include:

• Processing supplier invoices and credit card transactions.
• Processing internal and recharged expenses.
• Bookkeeping across all group companies using AIQ, Rapport3, and Concur.
• Advising our scientific teams on expenses.
• Investigating and resolving supplier queries.
• Innovating and suggesting improvements across financial and administrative systems.
• Assisting with tasks in other areas of finance, such as sales ledger and reporting.
• Projecting a positive image of the Finance team and actively seeking to reduce the administrative burden placed on others.

You will receive comprehensive one-to-one training from experienced members of the team, learning about the technical aspects of the role and effective project management.

About You

We are seeking an enthusiastic and ambitious candidate who is eager to embrace new challenges and excel in providing outstanding support to our Finance team. You will enjoy developing, improving, and taking ownership of internal purchase ledger processes as the company continues to grow. You will also enjoy working in a fast-paced environment, learning all aspects of our internal systems, and proactively facilitating improvements across our financial functions.

Essential requirements for the role are:

• A minimum of 2 years' experience in a finance-related role.
• Experience working directly within purchase ledger.
• Excellent numerical skills.
• Strong communication skills, both written and verbal, alongside an ability to build robust and sustainable working relationships.
• Exceptional organisational skills and an ability to apply meticulous attention to detail.
• The ability to plan and prioritise your own time, manage and meet competing deadlines, and coordinate effectively with others.
• An interest in, and aptitude for, mastering unfamiliar systems and company processes.
• Experience using Microsoft Office applications, specifically the VLOOKUP and pivot table functions in Excel.

Desired requirements for the role are:

• Recent and relevant experience in a similar accounts payable role.
• Practical experience using the Rapport3, Concur, and AccountsIQ applications, as well as an understanding of other financial systems.
• Completed, or working towards the completion of, an AAT Level 3 or Level 4 qualification.

What We Offer

Alongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, we are proud to offer a comprehensive benefits package that includes:

• A starting salary of up to £29,000 per annum, depending on your experience, as well as a discretionary profit share bonus paid twice per year.
• 25 days’ annual leave plus bank and public holidays, as well as a holiday buy and sell scheme.
• Flexible working hours and the chance to work from home for up to half of your working time after passing probation.
• A flexible benefits scheme offering cash payments, additional pension contributions, and more.
• Private Medical Insurance which offers comprehensive cover on a “medical history disregard” basis.
• Paid study leave and funding for external qualifications.
• Critical Illness Cover, Income Protection, and Life Assurance.
• Paid and unpaid sabbaticals based on length of service.

The Application Process

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both.

Our recruitment process then begins with a telephone interview conducted by a member of the Talent Acquisition team. Following this, you will be sent an assessment to complete in your own time. If successful, you will be invited to an interview with senior members of our Finance team. Our standard recruitment process lasts around 3 weeks; however, this can be adapted if necessary.

Please note that whilst we embrace AI to innovate and improve processes, your role may involve confidential data that cannot be uploaded to AI. Therefore, it is important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate any application materials.

Visa Sponsorship

Please note that this role does not meet the eligibility criteria for visa sponsorship, and you will therefore need the right to work in the UK independently from the company.