Accounts Payable Admin Officer G5

Service Care Solutions; Southampton; Hybrid; GBP 60,000 - 80,000; Part time

Job description

Job Description

Accounts Payable Administrator (Part-Time)
Location: Southampton
Contract: Temporary (3 month initial)
Rate: £15.80 Per Hour Umbrella
Start date: ASAP
*Hybrid Working*
Contact: [e-mail]

Job Description

Service Care Solutions is recruiting on behalf of a local authority in Southampton for an Accounts Payable Administrator. This role offers an excellent opportunity to join a dynamic finance team, providing essential administrative support to ensure the efficient processing of invoices and compliance with financial policies. If you have strong attention to detail, excellent organisational skills, and experience with MS Office, we'd love to hear from you!

Main responsibilities

1. Collate invoices received from suppliers via email and post, ensuring they are sorted into the correct folders and uploaded into the appropriate systems, such as DB Capture, Total, and Adult Manual File.
2. Investigate and respond to invoice queries from suppliers, including remittance advice, payment dates, and rejected invoices, while ensuring compliance with the council's financial policies.
3. Return non-compliant invoices that do not meet the council's "No PO No Pay" policy and ensure all invoices contain the required information before processing.
4. Open and distribute incoming Accounts Payable post, assist with general administrative tasks, and provide support to the team as requested by the Service Manager or Supervisor.
5. Deliver services in accordance with agreed performance standards, act on customer feedback to improve service delivery, and participate in continuous improvement initiatives to enhance efficiency.

Candidate Requirements

1. Ability to process invoices with a high level of accuracy and ensure compliance with financial policies.
2. Strong skills in MS Office, particularly Excel and Outlook, along with proficient keyboard skills for data entry.
3. Good numerical ability to manage invoice processing and excellent organisational skills to handle multiple tasks efficiently.
4. Ability to investigate and respond to invoice queries professionally, communicate effectively with suppliers, and escalate issues where necessary.
5. Awareness of GDPR regulations and the ability to follow financial processes, including adherence to the council's "No PO No Pay" policy.