Accounts, Communications & Logistics Administrator

FusePump; West Yorkshire; On-site; GBP 35,000; Full time

Job description

Position: Accounts, Communications & Logistics Administrator

Location: Acton, London (Office Based)

Employment Type: Full-Time

Salary: £35,000 + Great Benefits

This role is an opportunity for a well-organized and detail-oriented professional to manage financial transactions, assist in logistics coordination, and support communication efforts.

Key Responsibilities

1. Ensure all customer payments and supplier transactions are processed and recorded correctly.
2. Prepare and issue invoices.
3. Manage credit control and follow up on outstanding payments.
4. Process outgoing payments and allocate banking transactions.
5. Handle and resolve financial queries.
6. Assist with client collections and deliveries, ensuring smooth operations.
7. Confirm delivery details with clients and process related payments.
8. Coordinate with couriers and manage transport paperwork.
9. Maintain relationships with service providers, including landlords, maintenance teams, security, and cleaning services.
10. Support office health and safety initiatives.
11. Organize office events and social activities.
12. Distribute customer surveys and feedback forms.
13. Support proposal and presentation preparation, including maintaining a content library (videos, photos, policies).
14. Assist with internal communications, such as training sessions and company-wide meetings.

Requirements & Skills

1. Strong organizational skills with the ability to prioritize effectively.
2. Attention to detail and practical problem-solving abilities.
3. Experience in managing multiple tasks under time constraints.
4. A track record of teamwork and long-term commitment to previous employers.
5. Excellent communication skills, with the ability to adapt messaging for different audiences.
6. Proficiency in IT, including web searches, social media, financial databases, spreadsheets, formal business correspondence, and shared calendars.
7. Some experience in commercial decision-making or cost management is advantageous.
8. An interest in technology hardware is beneficial.

Benefits & Perks

1. Pension Contribution
2. Flexible Leave: Additional leave during quieter months (August, December, January)
3. Flexible Hours: Potential for reduced hours in select months (February & November)
4. Work Environment: Friendly, collaborative team with exposure to cutting-edge technology
5. Exciting Projects: Opportunities to work on international initiatives
6. Professional Growth: A chance to contribute to company growth and performance
7. Team Socials & Events