Accounts, Communications & Logistics Administrator

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Accounts, Communications & Logistics Administrator, London (Acton)

Location: Acton, London (Office Based)

Employment Type: Full-Time

This role is an opportunity for a well-organized and detail-oriented professional to manage financial transactions, assist in logistics coordination, and support communication efforts.

Key Responsibilities:

• Ensure all customer payments and supplier transactions are processed and recorded correctly.
• Prepare and issue invoices.
• Manage credit control and follow up on outstanding payments.
• Process outgoing payments and allocate banking transactions.
• Handle and resolve financial queries.
• Assist with client collections and deliveries, ensuring smooth operations.
• Confirm delivery details with clients and process related payments.
• Coordinate with couriers and manage transport paperwork.
• Maintain relationships with service providers, including landlords, maintenance teams, security, and cleaning services.
• Support office health and safety initiatives.
• Organize office events and social activities.
• Distribute customer surveys and feedback forms.
• Support proposal and presentation preparation, including maintaining a content library (videos, photos, policies).
• Assist with internal communications, such as training sessions and company-wide meetings.

Requirements & Skills:

• Strong organizational skills with the ability to prioritize effectively.
• Attention to detail and practical problem-solving abilities.
• Experience in managing multiple tasks under time constraints.
• A track record of teamwork and long-term commitment to previous employers.
• Excellent communication skills, with the ability to adapt messaging for different audiences.
• Proficiency in IT, including web searches, social media, financial databases, spreadsheets, formal business correspondence, and shared calendars.
• Some experience in commercial decision-making or cost management is advantageous.
• An interest in technology hardware is beneficial.

Benefits:

• Pension Contribution
• Flexible Hours: Potential for reduced hours in select months (February & November)
• Work Environment: Friendly, collaborative team with exposure to cutting-edge technology
• Exciting Projects: Opportunities to work on international initiatives
• Professional Growth: A chance to contribute to company growth and performance