Accounts Assistant

Location: Office-based in Kirkby in Ashfield

Hours: Flexible over 4 or 5 days or across the week

(8:30 am - 4:30 pm OR 9:00 am - 5:00 pm with a 30-minute break)

Salary: Up to £30,000

Contract: 3-month fixed-term contract, subject to review every 3 months

Free parking

We are seeking an experienced Accounts Administrator to provide maternity cover on a fixed-term basis. This role offers the opportunity to join a supportive team and take responsibility for a wide range of accounting duties, ensuring the smooth running of the finance function.

Key Responsibilities:

1. Accounts Preparation: Prepare accounts, including journaling to trial balance and analysis of key monthly costs


2. Payment Processing: Manage monthly bulk payment cycles and raise ad-hoc payments as required


3. Reconciliations: Perform supplier and key customer reconciliations, bank reconciliations, and sales/purchase ledger reconciliations


4. Reporting: Input data into group reporting systems and prepare aged debtor reports with detailed bi-weekly email explanations


5. Purchase Order Management: Create and process purchase orders, ensuring proper purchase order control, invoice checking, authorisation, and payment approvals


6. Petty Cash: Manage petty cash and journal entries


7. Communication: Handle incoming calls and resolve general queries regarding purchases, payments, and accounting issues


8. Compliance: Maintain internal supplier lists and records, ensuring certificates and questionnaires are up to date


9. Stock Control: Prepare and submit stock takes

1. Filing: Maintain accurate financial records


2. Import/Export Administration: Manage documentation and compliance for imports and exports


3. Team Support: Provide cover for other team members during holidays


4. General Support: Undertake additional duties as required by the Financial Controller

1. Strong experience in a similar accounts-focused role


2. Proficient in sales and purchase ledger, reconciliations, and payment processing


3. Confident using accounting systems and Excel (including VLOOKUP and pivot tables)


4. Excellent attention to detail with strong analytical and problem-solving skills


5. Ability to work independently and meet deadlines in a fast-paced environment