Accounts Assistant

Calastone; London; On-site; GBP 30,000 - 50,000; Full time

Job description

Role Purpose - To assist the Financial Associate and GFC in maintaining accurate accounting records for the Calastone group. The role will include processing of accounts payable, customer invoicing and related queries, creating payment runs and completing group bank reconciliations.

The role will report to the GFC and have frequent interaction with the wider finance team, including Calastone's Finance Director and CFO. The successful candidate will have an appetite for processes delivery and improvement, leading to the provision of accurate, timely and high-quality information to the GFC and wider group management.

Key Responsibilities

• Utilising Concur to provide accurate and timely posting of Accounts Payable invoices to the group accounting system, NetSuite
• Process, monitor and support employee expense claims using Concur
• Customer credit control - reviewing overdue debtors and escalating specific customer accounts where appropriate
• Resolving and responding to both customer and internal billing queries promptly (48hr turnaround) within the Accounts Receivable mailbox
• Proposing, reviewing and approving Billing Change Requests (CRs) to ensure clients are billing correct amounts, working with the Operations and Database teams as required to make this happen
• Daily posting of bank account transactions and associated weekly bank account reconciliations across the group
• Processing bank payments in both accounting system and banking platforms, including the initiating of payments for approval
• Preparation of monthly balance sheet reconciliations within the monthly 'Audit' file on an accurate and timely basis
• Highlighting areas where accounting processes and supporting documentation can be improved and strengthened
• Develop and maintain relationships with key customer and supplier contacts
• Preparation of the quarterly VAT returns for the UK Group, and other sales tax submissions for overseas subsidiaries
• Preparation of documents required for compliance with local tax, audit and regulatory requirements, including annual group audit
• Preparation of information for inclusion in the monthly board report, including detailed financial information and analysis within monthly management information, to be provided to other departments (People, Infrastructure, Marketing etc.) within the business
• Support the monthly payroll process where appropriate

Required Knowledge & Experience

• AAT qualified or equivalent qualification, or part qualified ACA / ACCA
• At least two years of finance practice or industry experience
• Experience of NetSuite would be of benefit but is not a requirement
• Experience of Concur invoice and/or expense would be of benefit but is not a requirement
• Experience of cost centre and multi department/region accounting
• Knowledge of dealing with multi-currency issues preferred (but not essential)
• Experience of payroll would be of benefit
• Good working knowledge of Excel e.g., pivot tables, Index-Match formulas etc

Person Specification

• A desire to 'own' parts of the Finance function
• A motivated, enthusiastic self-starter, someone who wants to come to work each day and do an excellent job
• Good team player but needs to be self-sufficient and proactive
• Articulate and able to communicate well in written and spoken English
• Has a desire to develop and grow with the business
• Gravitas and presence are required in dealing with internal and external stakeholders
• Attention to detail, including a commitment to quality and a thorough approach to work
• The ability to maintain and prioritise a to do list
• Highly IT literate
• Highest levels of professionalism, honesty and integrity

Our commitment to Diversity and Inclusion - The company is committed to building a diverse, equitable, and inclusive workplace where all employees can thrive, contribute their best and achieve their full potential. We ensure that all recruitment, promotion, and reward decisions are capability-based without regard to protected characteristics. We want you to perform at your best in the recruitment process; if you require any reasonable adjustments for any part of the recruitment process, please let us know.