Accounts Assistant

OVERVIEW

GCL is an established and highly successful practice of Chartered Surveyors. We are a multidisciplinary practice advising both Landlords and Tenants on all aspects of Retail Property including Property Management and Accounts.We deliver all aspects of retail agency, consultancy and professional work. Our Tenant Services division offer service charge consultancy, insurance assessments and FM services. GCL have offices in Hertfordshire and Nottingham.

THE ROLE

This is an opportunity to join a growing team of dedicated colleagues who deliver the highest level of expertise and service to our Clients.

Based at our offices in Hertfordshire this exciting role will involve all aspects of property accounts payable in support of GCL’s client property portfolio.

JOB SPECIFICATION

Accounts Payable

• Set up new suppliers in the property accounting system and undertake due diligence in relation to bank payment and credit ratings.
• Upload supplier invoices into the property accounting system.
• Liaise with the Property Manager regarding invoice coding and approval.
• Prepare weekly payment runs.
• Set up manual payments in the bank.
• Reconcile supplier statements to payments and outstanding amounts.
• Assist with the quarterly payment of void funding between service charge and landlord accounts.
• Prepare landlord cost reports.
• Ensure that all records are up to date.
• Liaise with offsite centre management teams in relation to centre expenditure and payment runs.
• Respond to requests for payment dates and remittances from suppliers.

Accounts Receivable

• Liaising with Property Management to obtain approval of monthly and quarterly tenant invoicing for Rent, Service Charge, Insurance and other ad hoc charges.
• Assist in raising tenant invoices as above.
• Assist with credit control including keeping diary entries up to date.
• Preparing arrears reports for discussion with Credit Controller.

Accounting Practices and Reporting

• Monitor client bank accounts daily to ensure that all debit transactions including direct debits and standing orders are captured in the accounting system in a timely manner.
• Assist with month end bank account reconciliations.
• Assist with client cashflow forecasting.
• Assist the Service Charge Accountant with Year End reconciliations.
• Assist with preparation of monthly client management accounts.
• Assist with expenditure listings and ad hoc report requests.
• Additional accounting activities as required.

Office Administration

• Answer phones and redirect calls to the relevant member of staff.
• Check office supplies and place orders where necessary.
• Monitor company-wide email addresses, forward to relevant staff members and file as required.
• Ad hoc administrative duties when required.

PERSON SPECIFICATION

Qualifications & Experience

Required

• Office experience

Desirable

• Accounts payable
• Working towards AAT

Knowledge

• Microsoft Excel
• Additional Microsoft Office programs

Skills & Abilities

• Attention to detail and organisation.
• Well-developed communication skills.
• Ability to prioritise effectively and manage own work.

PACKAGE

• Salary - £23,000 per annum, to be reviewed after successful completion of probation.
• Hours - Full time, 37.5 hours per week.
• Leave - Starting at 25 days annual leave plus recognised English Bank Holidays (normally eight per year).
• Office closure between Christmas and New Year in addition to annual leave allowance.
• Flexi Time and Hybrid Working - To be reviewed post probation.
• Professional Development - Study support package.

TO APPLY

Send CV and Covering Letter to recruitment@gcllimited.com