Academic Coordinator (Summer)

Academic Coordinator (Summer) – EF Oxford

Oxford Brookes University Summer School

Full Time/Fixed Term

Do you have a passion for education? Are you bold, confident and charismatic? Are you interested in working at the heart of an educational establishment with a mixture of nationalities and cultures? If so, EF Education First invites you to spend summer opening the world with education, as an Academic Coordinator in the world famous Oxford!

EF Education First’s mission is opening the world through education.

A career with EF combines the support and opportunity of a large international organisation, with the spirit and energy of a small business. We look for thinkers and doers – creative, collaborative, and motivated people who are excited by education, communication, and travel.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries. In the UK and Ireland, our core presence is felt at our international language campuses and summer schools, where we welcome students from around the world to participate in language learning and cultural exchange.

Your Role

EF Oxford is currently looking for a Summer Academic Coordinator to join our vibrant and diverse academic team, supporting our Summer Academic Manager and ensuring the smooth administration of our academic programmes. The role runs from June – August 2025, on a fixed term contract and with permanent opportunities available afterwards.

Responsibilities

1. To ensure the smooth, effective administration of the academic programme
2. To ensure students receive the highest levels of customer service in the Academic department
3. To support the Academic/Teaching team by ensuring the smooth day to day running of the department
4. Manage timetabling, ensuring all students are allocated to appropriate classes taking into account special requests and additional courses (e.g. Global Leadership Camp), all classes are allocated to appropriate rooms and working with the Summer Academic Manager to ensure teachers are properly assigned to classes
5. Ensure timetables are finalised in a timely manner for students and teachers and are accurate
6. Conduct regular checks on teacher administration, upload records of work, and provide feedback as directed by Summer Academic Manager
7. Cover for teacher absence
8. Share emergency duty on a rota basis
9. Deal with student enquiries, problems and complaints as required
10. Assist with attendance monitoring (attendance check, follow up, issue of attendance letters, etc)

Requirements

1. Qualified TEFL teacher
2. Customer service focused with excellent communication and people skills
3. Enjoy working in a busy & varied environment
4. Ability to handle difficult situations with ease, remaining calm & positive under pressure
5. This is a live-in position where accommodation and full board is provided at no extra cost, with some residential requirements attached
6. All offers are subject to a clear DBS check and two references
7. Right to work in the UK
8. C2 level of English

Why you will love EF Oxford

1. Continuous professional development for all staff
2. Work in a truly international environment
3. Ambition is nurtured and fast-tracked career enhancement opportunities are provided
4. Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition
5. Global career opportunities
6. Employee Assistance Program
7. External trainings on safeguarding and mental health first aid
8. Cultural and academic centre of the UK

What do our staff say?

‘Diverse teaching team with mix of ages, cultures and interests’

‘Lots of support from management’

‘Materials provided so less prep time is needed’

‘Fantastic international students and good customer service’

‘You are encouraged to take on as many challenges as possible, which helps you progress as a teacher and professional'

EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview, all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment.

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