AB-UK Executive Assistant - Governance

Position Title - Executive Assistant - Governance

Location - Bristol

Organisational Background

ARTEC-Boxer UK (AB-UK), formed in 2023, is the contracting Prime entity for the UK’s future Boxer programmes. Its purpose is to provide the British Army with support services and capability sustainment for the Boxer armoured transport vehicle in all its variant guises and drive exports. A 100% subsidiary of ARTEC GmbH, AB-UK acts on behalf of and draws on the existing intellectual property of the parent companies Rheinemtall Land Systems (RLS) and Krauss Maffei Nexter Defence Services (KNDS), an integrated technology group with more than 25,000 employees worldwide. The group operates in numerous markets with an innovative range of products and services.

Position Purpose

The role of the Executive Assistant (EA) Governance is to provide administrative and secretarial support to the two Managing Directors of ARTEC-Boxer UK, ensuring the smooth running of the Company with regards to routine governance of the business including preparation of materials for routine Board Meetings, Shareholder Resolutions, Companies House returns, Audits, and liaison with external support providers. This role is crucial to ensure that reporting deadlines are met and will require close liaison and occasional sharing of duties with the Exec PA during periods of absence.

Position Responsibilities

• Acting as a point of contact for the MD’s, dealing with Company Governance correspondence
• Managing diaries and organising meetings for the MD’s regarding Governance matters
• Co-ordinating activities to ensure efficiency and maintain compliance with company policy
• Liaising with external providers
• Organising both incoming and outgoing post and deliveries
• Preparing documents, including data slides and correspondence relating to Governance when required
• Managing relevant databases and filing systems

Key Competencies

• Excellent organisational skills and ability to prioritise without close supervision
• Tact and diplomacy with internal and external stakeholders
• Attention to detail
• Ability to work to tight timelines under pressure
• Proactive mindset
• Skilled using generic business IT tools (MS Word/Excel/Ppt/Outlook)
• Excellent interpersonal and customer service skills
• Ability to communicate with all levels of management and staff
• Ability to work as part of a team
• Demonstrate a high level of self-motivation and standards with the ability to multi-task

Experience & Educational Requirements:

• Educated to at least A level (or NVQ equivalent) is essential, with preference for English & languages
• At least 10 years of professional experience in a challenging Exec PA role - essential
• Experience of handling Governance matters in a complex company environment
• Experience of working across multiple sites - desirable

Key Relationships:

Internal

• Managing Director(s)
• Exec PA (Admin)
• Operations Team

External

• Service suppliers
• ARTEC-GmbH
• General Counsel RD-UK
• UK ‘Houses’ – RDUK/KNDS-UK

The Offer:

• An opportunity to join the company at a really exciting time of growth and an opportunity to develop this key role in support of that growth.
• A competitive salary, including an annual incentive based on performance in the role
• 25 days holiday and the option to buy a further 5 days
• Match contribution pension scheme
• Private Medical cover
• Salary sacrifice benefits such as cycle to work and EV scheme
• Flexible working hours and location split between home and office
• The opportunity to build a team

Job Type: Full-time

Work Location: In person