Project Manager

Acosta Group Project Manager in Toronto, Ontario

DESCRIPTION

Position Overview: We are currently looking for a results-driven Project Manager to join our innovative, growing company. The North American Project Management team is responsible for establishing the foundation for all integrated projects, managing the entire lifecycle of events, from initial consultation to post-event evaluation, while fostering strong relationships and delivering exceptional service. They will work closely with the Associate Director, Project Management to support profitability, scope management, and on-time delivery of those projects.

RESPONSIBILITIES

1. Project Planning and Scope Management:
   • Clear understanding of project scope and client budget.
   • Develop detailed project plans, timelines, resources/capacity, and budgets based on project requirements.
   • Work closely with internal teams to execute the client's vision while adhering to budget and timeline constraints.
2. Communication and Updates:
   • Provide regular updates on project progress, changes, and milestones.
   • Coordinate, lead, and recap all internal and/or external project status meetings (kick-off, status updates, financial reviews, post-project review).
   • Effectively communicate project timelines, deliverables, and expectations to all stakeholders.
3. Problem Solving:
   • Anticipate and address potential challenges or changes to the project scope.
   • Work collaboratively with clients to find solutions that align with their goals and expectations.
   • Responsible for partnering with the Buyer to set up vendors based on client and Mosaic requirements.
   • Document and track all vendor payments.
   • Liaison with Legal, Buyer, AP, CST to ensure vendors are paid and all other inquiries are addressed.
4. Compliance:
   • Concur travel and expense approvals.
   • Understand client MSA financial and legal compliance requirements.
5. Profitability:
   • Support CST in project budget development in partnership with Production & Creative.
   • Management of project spend to date using standard Mosaic templates (personnel and out-of-pocket expenditures).
   • Management of project expense forecast for all related spend.
   • Ongoing project variance analysis recommendations and communications.
   • Consulted for historical project data where applicable.
6. Quality Assurance:
   • Ensure that all aspects of the event meet or exceed the client's standards and expectations.
   • Conduct thorough quality checks and inspections to guarantee flawless planning and execution.
7. Post-Event Wrap:
   • Gather feedback from clients post-event to assess satisfaction and identify areas for improvement.
   • Collaborate with internal teams to implement improvements based on client feedback.
8. General:
   • Continuous Improvement – Project Operations ways of working.
   • Support Associate Director in creation and implementation of departmental tools/templates.
   • Contribute to the agency's culture, vision, and direction.

QUALIFICATIONS

Qualifications:

• Degree in Event Management, Marketing, Business, or a related field.
• 3-5 years of relevant work experience.
• PMP certification is not required for this role; possessing one would be viewed as a valuable asset.
• Proven experience as a Project Manager in live events.
• Exceptional interpersonal and communication skills.
• Strong organizational abilities with attention to detail.
• Ability to manage multiple projects simultaneously.
• Flexibility to work irregular hours, as required by live event schedules.

ABOUT US

CORE Foodservice is a part of Acosta Group – a collective of the industry’s most trusted retail, marketing, and foodservice agencies reimagining the way people connect with brands at every point in their shopping journey.

CORE Foodservice is revolutionizing the North American foodservice industry. With over 60 offices, we are a dynamic team dedicated to navigating the evolving landscape of foodservice operations. Our mission? To seamlessly connect top-tier brands with consumers wherever they eat away from home – think ballparks, restaurants, schools, and more. As the industry's premier foodservice sales agency, we drive demand, forge invaluable relationships, and accelerate growth across every dining destination.

At CORE Foodservice, we empower our employees to focus on what they love, fostering a culture where happy people drive remarkable outcomes. Our leaders are highly engaged, getting into the field and setting the example for pushing boundaries and innovation. Empowerment is our cornerstone; we believe in creating an environment where every voice is heard, and every idea is valued. Join us in shaping the future of foodservice, where dedication and innovation meet opportunity.

We empower you to Discover Your Path and fully embrace BEING YOU as you shape your journey with us. At Acosta Group, we value equal opportunity in employment practices and career progression. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race/ethnicity, gender/gender identity, disability, veteran status, or any other basis protected by federal, state, and local laws. Acosta Group will provide reasonable accommodations for applicants with physical or mental disabilities to complete applications or interviews for employment. If reasonable accommodation is needed to participate in the job application or interview process, please contact EmployeeServices@acosta.com.

Acosta Group and its subsidiaries believe the posted compensation range accurately reflects this role at the time of posting. Final pay may vary based on qualifications and location, and the range may be updated in the future.

Acosta Group is an E-Verify employer. By applying, you agree to our Privacy Statement and Terms of Conditions.

CORE Foodservice is part of Acosta Group. To learn more about CORE Foodservice click here: https://acosta.jobs/agency/core-foodservice.

Acosta, and its subsidiaries, is an Equal Opportunity Employer.

Job Category: Marketing

Position Type: Full-time

Business Unit: Marketing

Salary Range: $61,500.00 - $76,900.00

Company: Mosaic Sales Solutions Canada Operating Co