Project Management Assistant

• Job Title/Function: Project Management Assistant
• Hybrid Work:Three days in the office / Two days working remotely
• Type of Contract: CDD, One Year

HBS

You’ve probably watched a football game at some point in your life. Well, if it was a FIFA World Cup TM match, it was likely filmed and produced by the HBS team. HBS is involved in the production of many events across the globe, most notably the FIFA World Cup TM 2026, Rugby World Cup 2027 and the FIFA Women’s World Cup 2027 TM .

Purpose

Are you ready to join the dynamic world of international sports broadcasting? Our Engineering Department is at the heart of making global sporting events come alive for billions of viewers worldwide!

We’re looking for a Project Management Assistant to join our innovative team that bridges technical excellence with event management.

Working within our Engineering Department, you’ll be part of a team that manages broadcast engineering and infrastructure, power, telecommunications and energy solutions. We coordinate multiple high-profile projects while ensuring seamless corporate operations. This role offers a unique blend of project coordination and corporate support, making it perfect for someone who loves both technical precision and event management!

Main Activities / Responsibilities (Primary Role of the Job)

Corporate Support

• Provide crucial administrative support to the Engineering Manager and Coordinators
• Manage correspondence, planning and core team logistics
• Handle travel & accommodation bookings
• Coordinate inter-departmental communication

Project Coordination

• Manage technical supplier relationships through our PMO tool
• Coordinate staffing plans, including:
  • Processing staff lists
  • Managing accreditation requests
  • Coordinating IT needs
  • Handling visa applications
• Support workshop and seminar organisation
• Ensure smooth communication between HBS departments and technical suppliers

Required Skills & Experience

• Previous experience in fast-paced event environments
• Excellent organisational and multi-tasking abilities
• Strong attention to detail and data accuracy
• Proficiency in Microsoft Office suite
• Fluent English (written and spoken)

Personal Qualities

• Adaptable and flexible approach to work
• Strong problem-solving abilities
• Comfort with learning new tools and systems

Travel Requirements

• Willingness to travel internationally
• Extended stays during events (e.g., two months in the U.S. for the FIFA World Cup TM 2026)
• Short-term assignments (e.g., 20 days in Tokyo)

What we Offer

• Opportunity to work on the world’s biggest sporting events
• International work environment
• Dynamic, fast-paced atmosphere
• Work with cutting-edge broadcast technology

How to Apply

• Please apply to find out more. We consider every application and will respond as soon as possible. We are committed to equal opportunities.

This Job Description is a true reflection of the expected responsibilities for this position at the time of writing, but it is not an exclusive list of the tasks to be undertaken as they may evolve over time. HBS staff needs to have a willingness to undertake other tasks than those listed in this Job Description as required.