We are seeking a highly organized and strategic Planning Expert to join our team. The ideal candidate will be responsible for planning activities across three key areas: intra-departmental resource management, project planning, and inter-departmental resource coordination. This role will also include providing support during pre-sales activities. You will be responsible for managing resources efficiently, optimizing workflows, and overseeing budgets and forecasts in alignment with organizational objectives.
Personnel Workload & Resource Allocation: Plan and manage the distribution of internal department resources, ensuring workloads are balanced and staff is available to meet operational demands.
Training & Development Coordination: Develop and schedule training programs to ensure staff are equipped with the necessary skills for both project work and day-to-day operations.
Holiday & Leave Management: Maintain department calendars and track employee leaves, ensuring smooth operations and appropriate resource coverage.
Budget & Forecasting: Manage internal departmental budgets, track expenditures, and forecast resource requirements for upcoming months/quarters.
Workforce Optimization: Analyze team capacity and optimize resource utilization to ensure the department operates efficiently without resource bottlenecks.
Internal Communication & Reporting: Provide regular updates on resource availability, project budgets, and forecasts to department heads and key stakeholders.
Project Planning Activities
Project Scheduling & Coordination: Lead the creation and management of detailed project timelines, ensuring projects are completed on time, within scope, and within budget using Primavera and Microsoft Project.
Resource Allocation for Projects: Oversee resource allocation (personnel, materials, equipment) for each project, ensuring availability and minimizing delays.
Assistance During Pre-Sales: Collaborate with Sales and Pre-Sales teams to provide planning expertise during the proposal phase, helping to estimate project timelines, costs, and resource needs.
Budget & Forecasting for Projects: Monitor and manage project budgets, making sure resources are allocated efficiently, and provide regular forecasts for cost and resource needs throughout the project lifecycle.
Progress Tracking & Reporting: Track project progress, identify risks and potential delays, and generate status reports for stakeholders, ensuring the project stays on track.
Risk Management: Proactively identify risks to project timelines, costs, or quality, and develop strategies to mitigate or resolve those risks.
Cross-Functional Collaboration: Work closely with project managers and other stakeholders to align timelines and resource availability for project success.
Post-Project Evaluation: Contribute to post-project reviews, helping to refine planning processes and ensure lessons are applied to future projects.
Shared Resource Coordination: Coordinate and manage shared resources (personnel, equipment) across departments such as Sales, Pre-Sales, Operations & Maintenance (O&M), ensuring optimal allocation and avoiding conflicts.
Budget & Forecasting for Shared Resources: Oversee budget forecasting and resource allocation for shared resources, balancing cross-departmental needs with available capacity.
Resource Allocation Strategy: Develop strategies for managing and forecasting demand for shared resources, ensuring that resources are used efficiently across departments.
Cross-Department Communication: Serve as the liaison between departments (Sales, Pre-Sales, O&M, etc.) to ensure clear communication and alignment on resource requirements, availability, and usage.
Capacity Planning: Work with department leads to forecast resource needs and identify gaps or surpluses, making adjustments as needed to prevent resource shortages.
Operational Alignment: Ensure that resource planning across departments is aligned with overall company goals, optimizing resource utilization without overloading any department.
Required Qualifications:
Education: Bachelors degree in Business Administration, Supply Chain Management, Operations, or related field. (A Masters degree or relevant certifications is a plus.)
Experience: Minimum of [X] years of experience in project planning, resource management, and/or operations planning, preferably within [specific industry or field].
Skills & Competencies:
Proficiency in Primavera and Microsoft Project, for project scheduling, resource planning, and reporting.
Strong experience in budget management and forecasting across projects and internal departmental activities.
Excellent organizational skills and the ability to prioritize tasks effectively across multiple areas of responsibility.
Strong analytical and problem-solving skills, particularly in resource allocation and budget management.
Effective communication and collaboration skills, with the ability to work with cross-functional teams.
Ability to manage multiple complex activities simultaneously while maintaining high attention to detail.
Experience with pre-sales planning, including estimating resources, timelines, and costs during the proposal phase.
Desired Attributes:
Ability to adapt to shifting project priorities and departmental needs.
Proven ability to manage and optimize shared resources across multiple departments.
Self-starter with a proactive mindset in identifying opportunities for process improvement.
Strong multitasking and organizational capabilities to manage competing priorities effectively.
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