Personal Assistant (Mandarin Required)

North Horizon Holdings Inc.

Massilly

CAD 40 000 - 80 000

Description du poste

About our Company

North Horizon is a Canadian family office with a global investment reach. We are value-oriented investors in public equities, fixed incomes, private equities, venture capitals and real estate.

Key Responsibilities

Administrative Support:
- Manage and organize the President's personal schedule, including setting appointments and making travel arrangements.
- Screen and direct phone calls, emails, and other forms of communication related to the President's personal affairs.
- Maintain accurate records, files, and documents, ensuring confidentiality and easy accessibility.
Calendar and Task Management:
- Plan, organize, and prioritize the daily, weekly, and monthly personal schedules, adjusting for urgent or unforeseen tasks.
- Coordinate with other departments or individuals to arrange meetings, ensuring that agendas and supporting documents are prepared in advance.
Travel Coordination:
- Arrange domestic and international travel plans, including flights, accommodations, transportation, and itineraries.
- Prepare travel expense reports and manage reimbursement processes.
Event Planning and Coordination:
- Assist in organizing the President's family events, including booking venues, arranging catering, and managing guest lists.
- Coordinate logistics, including AV equipment, seating arrangements, and on-site support.
Personal Errands:
- Perform personal tasks for the President and President's close family members, such as making reservations, managing household tasks, and running errands as needed.
Home and Property Management:
- Coordinate with general helpers at home, ensuring smooth operations of household activities.
- Liaise with drivers and oversee the management of family vehicles, including registration, maintenance schedules, and repairs.
- Supervise some house maintenance and upgrades, ensuring projects are completed efficiently and on budget.
- Submit expenses for reimbursement and assist with budgeting for personal and household-related costs.
Guest Relations:
- Greet guests and visitors to the home with warmth and professionalism, ensuring a pleasant experience.
- Assist in the coordination of guest needs and provide support during family gatherings and events.
Pet Care (if applicable):
- Assist with pet-related tasks, including pet care, feeding, and organizing pet services.
- Must be comfortable around pets and able to handle their needs as required.

Skills and Qualifications:

Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
Experience: Prior experience as a Personal Assistant, Executive Assistant, or in an administrative role is advantageous.
Technical Skills: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office software; familiarity with scheduling and travel management software is beneficial.
Organizational Skills: Ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities under pressure.
Communication Skills: Excellent verbal and written communication skills with a professional demeanor in all interactions.
Problem-Solving: Strong analytical and decision-making abilities, with a proactive approach to anticipating needs.
Confidentiality: High level of discretion and ability to maintain confidentiality on sensitive matters.
Pet-Friendly: Must be a pet lover, comfortable assisting with pet care and related responsibilities.
Language: Bilingual in English and Mandarin is preferred.

What We Offer:

Base Salary
Annual performance bonus
Comprehensive employee benefits:

Extended health benefits
Life insurance
Vision care
Dental coverage
Physio + RMT
Paid vacations
Group RRSP
Free on-site gym membership
Free parking

About our culture

At North Horizon, we firmly believe it is the diversity of our background, experience and point of view that drive our growth, innovation, and success. We thrive to build an inclusive culture with global mindset while appreciating and respecting each individual and their differences.